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3.8. Parental Responsibilities
LDSS must inform parents of the following responsibilities:
A. Responsibility to Report Changes
Parents must be informed of their responsibility to report changes specified on the Child Care Application and Notice of Action to the LDSS within 10 calendar days after they occur. Parents must also be informed that failure to report changes specified on the Child Care Application may result in an overpayment and that parents are required to repay child care costs for which they are not eligible.
The Child Care Worker must review the Responsibilities, Change Reporting, and Penalties section of the Child Care Application with applicants and provide clarification as needed. A copy of this section must be given to the applicant.
Changes that need to be reported during the eligibility period include: 1. Changes to the family’s gross monthly income that would cause the total amount to exceed 85% of state median income for a family of its size; 2. Changes in household members or head of household; 3. Change of address; and 4. Change of provider.
Changes that the recipient may voluntarily report during the eligibility period include: 1. Change in education/training activity (including class days/hours and curriculum); 2. Change in the number of hours children need child care; 3. Change in employment (including schedule, employer and/or income); and 4. Any other reduction in household income. The Notice of Action form generated by VaCMS will also provide the change reporting requirements and the maximum monthly income level for the family.
B. Responsibility to Cooperate in Eligibility Determination Process
It is the parent’s responsibility to cooperate fully in the assessment and eligibility determination process including providing documentation of immunization.
C. Responsibility for Use of Child Care
It is the parent’s responsibility to choose a provider and to monitor the care. It is the responsibility of the parent to use their VaECC Swipe Card or IVR to record attendance and absence hours for their child. Parents who do not use their swipe card or IVR may be responsible for paying for the unrecorded attendance and the case may be closed at redetermination. Parents are also required to report to the LDSS if their VaECC card is lost, stolen, or damaged.