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86 If a recipient voluntarily requests a change to their child's authorization schedule that would require less care, the LDSS shall adjust the child's authorization accordingly.

When a change is reported, the Child Care Worker must determine if the change impacts current or continuing eligibility and if a recalculation of copayment and/or a change in the amount of services authorized is necessary. The LDSS must act on information provided by the family that would reduce the family’s copayment or increase the amount of child care services authorized. When the applicant/recipient reports a reduction in income, the change must be verified prior to the Child Care Worker taking action in VaCMS to enter the change in income.

Copayments shall only be increased at redetermination or if an additional child is added to the household or case in-between redetermination periods.

When adding a person to an ongoing case, the date of application/program request for adding a required member of the family unit will be the date it is reported that the individual is in the household. If a child is added to an ongoing case, or services are requested for a child included in the assistance unit, but not included as an eligible child at initial eligibility determination, the Child Care Worker shall evaluate the following prior to approval:

1. Citizenship/qualified alien status; 2. Need for child care; and 3. Immunizations, if the child does not meet an exemption listed in 3.3.

This change shall not impact any existing child's eligibility. When a new child is added to an ongoing case, the entire family’s eligibility period should be extended to coincide with the new child’s eligibility period. See 3.15. Eligibility Redetermination for additional guidance.

Revisions to the Child Care Application, the service plan and notations in the child care case narrative must be made accordingly. This is not a redetermination. Regardless of any changes made to the case during the 12 months of eligibility, the full annual redetermination must be conducted.

For reported changes, the Child Care Worker must update the appropriate screens in VaCMS and send the recipient a NOA, if applicable. This action must be recorded in VaCMS, including the correspondence ID number and date, if printed locally. The Child Care Worker must evaluate, when a change is reported, whether or not a change to the authorization is necessary including the need for a new POSO. If a termination POSO and/or a new POSO must be generated, a completed copy of each must be sent to the recipient and a copy of each will be available to the provider in EPPIC. The POSO conveys to the recipient the copayment amount and the amount of care authorized.

E. Case Transfers

When a recipient of child care services moves from one locality to live in another locality within the state during their eligibility period, the recipient is entitled to receive continued assistance without a break in services. To assure the continuation of assistance, the following procedures must be used:

1. If the move is the result of the family seeking temporary shelter/housing in another locality within the Commonwealth and the family intends to return to the original locality, the original locality shall keep the case for up to two calendar months. If the recipient family has