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85 the Documents Required to be Scanned for DMIS available on FUSION for additional guidance on document type and subtype.

The following documents shall be scanned for all Child Care Cases as applicable:

1. Any manual forms sent to the household, not generated by VaCMS; 2. Applicant Identity Verification; 3. Child Care Case Record Transfer Form; 4. Childhood Immunization Certification Form, or other immunization verification form; 5. Citizenship/Legal Resident Verification for the child; 6. Pay Stubs/Employment Forms; 7. Residency Verification; 8. Self-employment Income Verification; 9. Signed Paper Application; 10. Signed Paper Redetermination Application; 11. Signed VIEW/SNAP E&T Activity and Service Plans, if applicable; 12. Waitlist Screening; 13. Waitlist Update; 14. School Enrollment/Satisfactory Participation; and 15. Education/Training Program Verification for former VIEW participants receiving Transitional Child Care. 16. WIC Verification Form and Self-Attestation Form; 17. Forms used in IPV process including; • Notice of Disqualification for IPV; • Notice of Intentional Program Violation; • Signed ADH Waivers, ADH Decisions, Advanced Notice of ADH, Referral for ADH; • Signed Repayment Agreements.

D. Reported Changes

LDSS must act on all reported changes as soon as possible but no later than 30 days after receiving such a report. Applicants/recipients shall be required to report only those changes outlined in section 3.8.

Recipients must be afforded the opportunity to voluntarily report changes on an ongoing basis. During the recipient’s eligibility period, the LDSS shall record any reported changes in VaCMS, but action will not be taken that would reduce the recipient’s authorized child care services or increase their copayment unless:

1. The recipient family’s income exceeds 85 percent of state median income; 2. The recipient is no longer a resident of Virginia; 3. The recipient is found to have committed an intentional program violation/fraud; 4. The recipient was conditionally approved due to homelessness and/or job search; 5. The recipient voluntarily withdraws their child from care or requests that their case be closed; 6. A child is added to the household and/or recipient requests services for additional children during the eligibility period.