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51 D. Homeless Families Conditional Approval

Families of a child experiencing homelessness that cannot provide the required documentation needed to determine eligibility at the time of application may be conditionally approved for services.

The family shall be given 90 days to provide the documentation needed to determine eligibility. The Child Care Worker shall assist the family in obtaining the required documentation during the conditional approval period. Such documentation may include, but is not limited to, verification of immunizations, child(ren)’s citizenship, income, etc. The Child Care Worker must select “Not Verified” as the verification source in VaCMS.

When families of a child experiencing homelessness are conditionally approved for services, a Child Care Verification Checklist must be sent with the Notice of Action. The Child Care Worker will receive a task/reminder in VaCMS on the 45th day if the verification source has not been updated in VaCMS.

Once all required documentation is received, the Child Care Worker must complete an eligibility determination in VaCMS to determine if the family remains eligible and continue eligibility for the reminder of that 12-month period. The 90 days of conditional eligibility does not extend the recipient's eligibility period.

If the required documentation is not received by the 90th day, the Child Care Worker must take action to close the case and discontinue the authorization; however, payment for services received during the 90-day period is not considered an error or improper payment.

E. Job Search Conditional Approval

Overview

The Child Care Subsidy Program (CCSP) allows parents and guardians to receive child care assistance for up to 90 days while actively seeking employment. In extraordinary circumstances, families may be approved for one 90-day extension. The job search requirements outlined below apply to all applicants and their applicable household members who self-attest to job search as their sole activity. Applicants participating in an approved activity in addition to job search are not subject to the 90-day limit.

Eligibility and Approval

Applicants who report job search as their sole activity at intake will receive conditional approval for child care assistance for a period of 90 days. Conditional approval enables families to secure employment and/or enroll in an education or training program while receiving subsidized child care services, provided they have not received services under the job search activity within 12 months prior to the current eligibility determination. The 12-month period begins on the date the case is approved for child care services under job search as the sole activity.