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50 Application and notate the applicant’s understanding during the telephone interview. An electronic signature of the Child Care Worker is acceptable. The signed original Child Care Application must be scanned into DMIS. Applications submitted through CommonHelp or VIEW referral applications received in My Workspace do not need to be signed or scanned into DMIS.

The Child Care Application may be generated within VaCMS by transmitting from a button on the eligibility screen after running eligibility and certifying the results.

At the initial interview, the Child Care Worker must review the Child Care Application with the applicant to confirm the correctness of the information. The Child Care Worker must review household members’ relationships to determine who is to be included in the family unit. Information must be revised as necessary during this initial assessment process. Any changes made to the Child Care Application by the Child Care Worker must be discussed with the applicant, be distinguishable, include the date the change was made and the applicant’s understanding notated.

At the end of the Intake process, information has been gathered and verified, and eligibility can be determined. Information recorded during the intake process will include, but is not limited to:

1. Financial information; 2. Non-financial information; 3. Residence/Address; 4. Household status; 5. Alias names; 6. Education; 7. Immunizations; and 8. Other state benefits.

LDSS must explain to applicants for child care:

1. How eligibility is determined; 2. The importance of providing accurate and thorough information; 3. The rights and responsibilities of applicants; 4. The reporting requirements; 5. The characteristics of a quality child care program and the resources available to help parents make informed decisions about child care services; 6. The resources available on the child care website at: www.childcare.virginia.gov 7. Information about the child care provider selected by the parent, including health and safety requirements met by the provider, any licensing requirements met by the provider, date the provider was last inspected, any history of violations of these requirements, and any voluntary quality standards met by the provider. This information may be obtained at: www.childcare.virginia.gov; and 8. The VaECC operations, to include the parent’s responsibility to use their swipe card, and information on how to use the POS device and VaECC swipe card to record their child’s attendance and absent days.