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107 B. Changes Prior to Redetermination

If information is received prior to the date of the annual redetermination that affects eligibility, the LDSS must evaluate the information, record it in VaCMS and act on any need for change within 30 days of receipt of that information. This is not a redetermination. During the recipient’s eligibility period, action will not be taken that would reduce the recipient’s authorized child care services or increase their copayment unless: i. the recipient family’s income exceeds 85 percent of state median income; ii. the recipient is no longer a resident of Virginia; iii. the recipient is found to have committed an intentional program violation/fraud; iv. the recipient was conditionally approved due to homelessness and/or job search; v. the recipient voluntarily withdraws their child from care or requests that their case be closed; vi. the child enrolls in kindergarten and requires less child care, as services are not to be purchased for school age children during the portion of a day when public education is available; vii. the child enrolls in another publicly-funded early childhood program that covers the cost of all or part of the day for which care is currently authorized; or viii. the recipient requests services for additional children added to the household or has child care services authorized for a child(ren) that were not initially requested (a per-child copayment fee may be assessed for up to three children receiving assistance).

C. Documentation at Redetermination

Details of the redetermination must be recorded in VaCMS. This documentation must include, but is not limited to, verification of:

1. All current earned income must be verified using the most recent 30-day period. Do not include income from jobs that have ended prior to the date of application or redetermination. However, if the individual has seasonal employment (such as a teacher on a scheduled break) and is expected to return to work, that income must be included.d. • If income verification for the last 30-day period is not available or is not reflective of the recipient’s income, the Child Care Worker must document why and must explain what income verification was used and why. 2. Enrollment and satisfactory progress in an education/training program if this is the reason child care is needed. Examples of verification include: i. A copy of the recipient’s class schedule; ii. A grade report; iii. A copy of enrollment information from the education/training program; iv. A letter from the education/training program indicating satisfactory progress; or v. A progress report from the education/training program may be used. NOTE: If the applicant is a VIEW participant and the education/training is an approved VIEW activity, verification of enrollment in education/training is the responsibility of