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Tennessee Housing Development Agency 2025 LIHEAP Policy Manual for Regular and Crisis Assistance 47

as flyers and brochures used for outreach or educational purposes, are eligible for reimbursement under Assurance 16. • Offsite Space and Educators Costs associated with using offsite space for energy conservation education or the costs of energy education instructors are allowable. This includes any facilities or materials necessary for conducting energy conservation workshops.

5.4 Tracking and Documentation Requirements Subgrantees must document and track all approved Assurance 16 activities. Documentation should be sufficient to report on the following: • Activities Conducted and Timelines: Details about the specific activities carried out and the timeline for completion. • Changes to Approved Plans: Any modifications made to the originally approved Assurance 16 plan. • Number of Households Served: Track how many households participated in Assurance 16 activities and how many households benefited from energy-saving services. • Impact on Energy Needs: Describe how the activities contributed to reducing household energy needs and enabling households to achieve energy security. • Measurement of Effectiveness: Define how the impact of the activities was measured or determined, including pre/post usage data or client surveys. • Expenditure Breakdown: Provide a detailed breakdown of actual expenditures for approved activities, ensuring it matches the approved budget. All subgrantees are required to track Assurance 16 activities thoroughly. If any subgrantee encounters challenges or issues in tracking or documenting these activities, they should promptly contact THDA for guidance or assistance.

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Page 48

Official source

Tennessee Housing Development Agency 2025 LIHEAP Policy Manual for Regular and Crisis Assistance 47

as flyers and brochures used for outreach or educational purposes, are eligible for reimbursement under Assurance 16. • Offsite Space and Educators Costs associated with using offsite space for energy conservation education or the costs of energy education instructors are allowable. This includes any facilities or materials necessary for conducting energy conservation workshops.

5.4 Tracking and Documentation Requirements Subgrantees must document and track all approved Assurance 16 activities. Documentation should be sufficient to report on the following: • Activities Conducted and Timelines: Details about the specific activities carried out and the timeline for completion. • Changes to Approved Plans: Any modifications made to the originally approved Assurance 16 plan. • Number of Households Served: Track how many households participated in Assurance 16 activities and how many households benefited from energy-saving services. • Impact on Energy Needs: Describe how the activities contributed to reducing household energy needs and enabling households to achieve energy security. • Measurement of Effectiveness: Define how the impact of the activities was measured or determined, including pre/post usage data or client surveys. • Expenditure Breakdown: Provide a detailed breakdown of actual expenditures for approved activities, ensuring it matches the approved budget. All subgrantees are required to track Assurance 16 activities thoroughly. If any subgrantee encounters challenges or issues in tracking or documenting these activities, they should promptly contact THDA for guidance or assistance.