Page 25

TANF POLICY MANUAL

_____________________________________________________________________________________________ 25

2. The location or apprehension of the felon is within the officer's official duties 3. The request is made in the proper exercise of these duties I. Criminal History Results – The State criminal history results (SLED checks) can be shared with potential employing agency/work site. Counties are required to keep a secondary log of all re-disseminations of the State criminal history results to these work sites that required SLED checks. The result given to the work site must be disseminated timely (within 60 days) and used only for the purpose for which the record was requested. Clients should be made aware, in writing, that their criminal history results may be shared with requesting work sites.

J. Memorandum of Understanding (MOU) - When DSS has a contract or Memorandum of Understanding with an agency or entity that provides services to recipients to enable them to become independent and self-sufficient.

K. Subpoena - When a county receives a subpoena to obtain information from an A/R case record, the county attorney should be contacted for advice on what should be done about providing confidential information.

5. Retention of Records All records must be retained for audit and review purposes through the current federal fiscal year and three additional fiscal years.

NOTE: The federal fiscal year is October 1 through September 30.

6. Conflicts of Interest As Economic Services (ES) workers, it is important to be aware of situations in which a conflict of interest exists.

Economic Services workers should not take action on any case involving a person related to him/her or any case where a conflict of interest exists. This includes the worker’s own case and the cases of relatives, friends, co-workers, known associates and people in which the worker has a conflict of interest. If the Economic Services worker discovers a case while in South Carolina Office Scanning Application (SCOSA) or interview rotation that falls under this rule, the worker must notify his/her supervisor of the potential conflict of interest so that the appropriate action can be taken. To clarify, an Economic Services worker cannot take the following actions (please note that this list is not all inclusive):

• Accessing the case for any reason including to review it; • Updating the address; • Carcing the case to anyone; • Making any change that affects the eligibility determination; • Making case notes; and • Making collateral contacts.