Page 179

Child Care Scholarship Policy Manual 179

7.1.5 PROVIDER CHECK PICKUP A provider is not allowed to pick up a paper check reimbursement unless extenuating circumstances are present, as determined by Child Care Scholarship Program Manager and/or Child Care Payables.

7.1.6 PROVIDER ADJUSTMENTS Provider payments will be adjusted when necessary to correct errors made by the payment agency or the service agency. The types of provider adjustments are: 1) Receivable Adjustment: The process of collecting over-payment made to a provider. In this case, funds will be taken back for the specific period requested. The connection will be deleted or shortened once the adjustment is complete. 2) Partial Receivable Adjustment: The process of collecting a portion of the over-payment made to a provider. In this case, one would process the adjustment for the difference between full-time and half-time care. The connection will not change; it will still reflect a full-time connection, but the difference between the full-time and half-time rate will be taken from the provider’s payment. 3) Partial Payable Adjustment: The process of paying a provider for an under-payment. In this case, one would process the adjustment for difference between half-time and full- time care. The connection will not change; it will still reflect a half-time connection, but the provider would receive the difference between the half-time and full-time rate. 4) Payable Adjustment: The process of paying a provider for services due that cannot be paid under the normal SVL payment process. The payment to a provider who owes money and has active connections will be deducted from future reimbursements until the debt has been satisfied.

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Page 179

Official source

Child Care Scholarship Policy Manual 179

7.1.5 PROVIDER CHECK PICKUP A provider is not allowed to pick up a paper check reimbursement unless extenuating circumstances are present, as determined by Child Care Scholarship Program Manager and/or Child Care Payables.

7.1.6 PROVIDER ADJUSTMENTS Provider payments will be adjusted when necessary to correct errors made by the payment agency or the service agency. The types of provider adjustments are: 1) Receivable Adjustment: The process of collecting over-payment made to a provider. In this case, funds will be taken back for the specific period requested. The connection will be deleted or shortened once the adjustment is complete. 2) Partial Receivable Adjustment: The process of collecting a portion of the over-payment made to a provider. In this case, one would process the adjustment for the difference between full-time and half-time care. The connection will not change; it will still reflect a full-time connection, but the difference between the full-time and half-time rate will be taken from the provider’s payment. 3) Partial Payable Adjustment: The process of paying a provider for an under-payment. In this case, one would process the adjustment for difference between half-time and full- time care. The connection will not change; it will still reflect a half-time connection, but the provider would receive the difference between the half-time and full-time rate. 4) Payable Adjustment: The process of paying a provider for services due that cannot be paid under the normal SVL payment process. The payment to a provider who owes money and has active connections will be deducted from future reimbursements until the debt has been satisfied.