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Prospective Payments and Transfers: Due to child care providers being paid in advance of service delivery, when a client requests a transfer, payments may have already been made past the effective transfer date. In those cases, the transfer should be processed, and a receivable adjustment be completed from the effective transfer date to the last paid date. Upon completion of the receivable adjustment, the connections will be inserted to cover the time adjusted to the new child care provider.

NOTE: THE Child Care Scholarship Program WILL NOT PAY TWO PROVIDERS FOR THE SAME WEEK, unless the parent also has a less than half-time arrangement. The previous provider will be notified in writing via a Transfer Letter of the client’s last authorized day of service. SPECIAL NOTE: A client with unpaid fees at the time of the transfer will still be allowed to transfer. It is the responsibility of the provider to ensure copayments are paid timely. 6.5 EARLY RELEASES A provider may voluntarily choose to release a child from their facility. In doing so, the provider forfeits future payments. When extenuating circumstances exist and a parent needs to be released from a provider prior to a given transfer date, the Control Center Supervisor, or designee, may grant the early release if deemed appropriate. If an early release is not granted and the client removes the child prior to the transfer date, the client will be responsible for payment to the new provider until the transfer/re-connection date. NOTE: If the provider refuses to allow the child to attend, regardless of the reason, connections will be ended and the children will be given an early release. If an early release is granted and the child care provider has been paid for future dates, a receivable adjustment will be completed to recoup the funds.