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If the client does not obtain employment or begin school or training during the 90-day period, or does not contact the Control Center during the 90-day period to inform staff about new employment/school/training, the termination will stand and child care services will end as of the date of termination.

If, when the client notifies the Control Center, it has been 90 days or more since the client stopped working or attending school or training, then child care services will be terminated for the client effective the first Monday after 10 working days from the date of notification. NOTE: The exception to this policy occurs if a client has a break in employment/school/training due to a disability or medical leave. See Verification of Disability.

6.3 RETENTION SCHEDULE All client and provider case file material including, but not limited to the following, shall be maintained in the child care imaging system for a period of five years plus current year or until all applicable audits have been completed: • Child Care Referral (DSS Form 3004, When applicable) • Child Care Scholarship Program Child Care Application (DSS Form 3791) • Work/School/Training Verification • Eligibility Worksheet (DSS Form 37110) • Written correspondence from client/provider • Enrollment Forms, agreements and rates forms. If an audit is in is in progress, all documents shall be maintained until the audit is complete. Child care applications for applicants who are denied and who are subsequently not funded shall be maintained for 12 months.

6.4 TRANSFERS FROM ONE PROVIDER TO ANOTHER A client may transfer from one provider to another provided the client contacts the Child Care Scholarship Program Control Center either by phone or in writing and receives approval prior to the transfer. The effective date of transfer is the first Monday following the seventh working day after the day the Control Center receives the phone call or receives the written notice. State holidays and weekends are not considered work days in counting the seven days. Note: Emails are accepted as written notification.