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Child Care Scholarship Policy Manual 113

EXCEPTION: If a provider closes their facility and a client is forced to find another provider, the Child Care Scholarship Program may pay a registration fee to the new provider regardless of whether the client has already used their allocation of the registration fees. These are rare incidences and must be approved by the Program Manager. The provider may require the client to pay a registration fee due even if the client has already used their registration fee allocation for the eligibility period. Registration fees are automated and paid on a provider’s SVL after a child has had three consecutive paid weeks of services. The number of allowable instances will be determined on a case-by- case basis and must be approved by the Program Manager.

3.5 ELIGIBILITY WORKSHEET Eligibility staff use the Child Care Scholarship Program Client Eligibility Worksheet, DSS Form 37110, when determining eligibility for all applicants. The eligibility worksheet is a tool to be used in order to provide consistent eligibility determination. CHIP should be checked on all applications regardless of funding source. On the eligibility worksheet, it should be documented that CHIP was checked. CHIP screens are required to be printed only for seamless transitional cases. NOTE: Seamless eligibility of TANF to TCC1 does not require a new application; however, the eligibility worksheet and supporting documentation (such as the TANF/SNAP print screens) must be included in the child care case.

3.6 NOTIFICATION OF ELIGIBILITY When a client is entered into the Child Care Scholarship Program database, an Eligibility Letter is sent to the client informing them of their eligibility. In addition to the letter of eligibility, the parent receives an eligibility packet that includes the following: a. Parent handbook, b. Options sheet for choosing a child care provider c. Holiday schedule d. Copy of the client rights and responsibilities