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Child Care Scholarship Policy Manual 112

3.4.2 CLIENT COPAYMENTS Co-payments are based on family size and gross monthly income and are assessed according to the Child Care Fee Scale. This is a weekly fee, when applicable, and applies to all children receiving care. Each provider is responsible for collecting this fee, from the parent, in advance of service delivery. The Child Care Scholarship Program assumes no responsibility for collection or payment of copays. Families that meet the agency definition of “protective services” do not have a co-payment. If a copayment is assessed for a family, the copayment amount will not be increased at any time during the 12-month eligibility regardless of the changes in the household. If the change in the household would decrease the copay, the fee may be reassessed, when applicable, since a lower copayment would benefit the family.

Note: Effective 10/01/2024, clients that have income at or below 150% of federal poverty level, regardless of funding source, will not be assessed a copay. NOTE: Although many funding sources do not have a client fee, if the providers’ rate exceeds the maximum rate allowed by the Child Care Scholarship Program, the client is responsible for paying the difference to the provider.

3.4.3 REGISTRATION FEES Registration fees are set amounts established by the provider to cover costs not included in the weekly rate. The Child Care Scholarship Program will pay registration fees to providers up to an established program maximum per child per calendar year. Regardless of the number of different providers who may provide services to the child during the eligibility period, total registration fees paid for a child will not exceed the established program maximum for a one- year calendar period.