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(1) Notice of Eligibility, Approval.
(a) When a filing group
(see OAR 461-196-0020) is determined eligible through a Summer EBT (SEBT) application
(see OAR 461-196-0020), the Department
(see OAR 461-196-0020) will provide a notice of eligibility to the filing group of a child's approved status within 15 business days of receipt of a complete application.
(b) When a filing group is determined eligible through streamlined certification
(see OAR 461-196-0020 and 461-196-0060), the Department will provide a notice of eligiblity to the filing group of a child’s approved status within 15 business days of the date benefits are made available to the filing group . The notice of approval will inform the filing group how to opt-out if they do not want their child to receive SEBT benefits and that an application is not required.
(c) The approval notice will inform the filing group that dual participation
(see OAR 461-196-0020) in the SEBT program in the same summer operational period
(see OAR 461-196-0020 and 461-196-0060) is not allowed.
(2) Notice of Eligibility, Denial.
(a) When a filing group is determined ineligible through a SEBT application , the Department will provide a notice of eligibility to the filing group of a child’s denied status within 15 business days of receipt of a complete application.
(b) The Notice of Eligibility Denial will include the following information:
(A) The specific reason or reasons for the denial of benefits.
(B) Notification of the right to appeal.
(C) Instructions on how to appeal.
(D) A statement reminding households that they may reapply for benefits at any time.
(3) Notice of Incomplete Application.
(a) When a SEBT application is submitted and determined as incomplete, the Department will notify the filing group within 10 business days of the receipt of the application that additional information is needed.
(b) The Notice of Incomplete Application will include the following information:
(A) What information is missing.
(B) How to provide the missing information back to the Department .
(C) The date the missing information is due back to the Department .
(D) That no further action will be taken on the application if the missing information is not provided back to the Department .
(c) The Department must give the filing group at least 15 calendar days to provide the requested information .
(d) A Notice of Incomplete Application will not be sent if a mailing address or email address is not provided on the application.
(4) Notice of Request for Information.
(a) The Department will notify the filing group through a Notice of Request for Information when verification
(see OAR 461-196-0020) is required through Verification for Cause
(see OAR 461-196-0020) or Verification Sample of three percent of Approved Applications as detailed in OAR 461-196-0080.
(b) The Notice of Request for Information will include the following information:
(A) Informs the filing group they may provide proof of receiving assistance under Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF), Medicaid (Oregon Health Plan) or Foster Care through Child Welfare which would confer streamlined certification for SEBT.
(B) The filing group may request the Department to contact the appropriate officials to confirm their child(ren) are determined Migrant, homeless, runaway or missing by the school or part of a household which receives Food Distribution Program on Indian Reservations (FDPIR) or Head Start.
(C) The Department must give the filing group at least 15 calendar days to provide the requested information.
(D) Failure to cooperate with the Request for Information will result in the filing group’s request for SEBT benefits being denied.
(c) SEBT applications pending for verification must be provided a notice of eligibility within 30 calendar days after a complete application is received by the Department.