Page 1007

1007 Chapter 7:Worker guides • Section 1: Multiple program worker guides (07/2026) Archives Policy, ODHS Archives ODHS Archives Procedure: Sending Records for Storage ODHS Addendum 1, Archives Storage Process Flow Chart ODHS Addendum 2, Archive Box Label (DHS 6625) Instructions Form: DHS 276, Shipping Log for Closed Case Records Form: DHS 6625, Archive Storage Label ODHS Archives Procedure: Requesting Records from Storage ODHS Records Archive Document Request Form ODHS Archives Procedure: Destruction of Records in Storage Additional guidance for authorized Hearing Representatives (Hearing Representatives and district-designated staff who handle Expedited hearings) is available on the Hearings website at: Hearing Representatives. Identifying and budgeting self-employment income The purpose of this worker guide is to help staff identify self- employment, determine allowable costs and budget income correctly for all programs. Self-employment is a category of earned income. Because most programs treat self- employment differently than wages, all earned income must be identified either as self- employment or as earnings. Per OAR 461-145-0910 and 414-175-0035, except as provided below, an individual is self-employed if they: • Are considered an independent contractor by the business that employs them; or • Meet four or more of the following criteria:

Š Are engaged in an enterprise for the purpose of producing income. For example, the person operates under their own business name, advertises or otherwise solicits for business;

Š Are responsible for obtaining or providing a service or product by retaining control over the work or services offered. For example, the person establishes their own hours, territory and methods of work and determines what services they will offer;

Š Has principal responsibility for the success or failure of the business operation by assuming the necessary business expenses and profit or loss risks connected with the operation of the business. This could mean providing the equipment, supplies and materials needed to do a job or to produce the income; risk of loss. This is principal responsibility for their own business. If, for example, the individual is a freelance tattoo artist, we would consider their own potential for gain or loss, not that of the tattoo parlors they work in;

Š Is not required to complete an IRS W-4 form for an employer or does not have federal income tax or FICA payments withheld from a pay check;

Š Is not covered under an employer’s liability insurance or workers’ compensation. Many definitions of self-