section-2 SNAP

A. General Introduction POLICY The SNAP Source Book (SB) will provide districts with guidelines to determine eligibility and benefit levels for households and to operate local programs. These include application and notice requirements, and budgeting and resource procedures basic to a determination of financial eligibility for SNAP benefits. At the end of every subject, references will cite the relevant State Regulations; policy guidance documents or other relevant links. To facilitate further access to information, the reader will find a master Table of Contents in the front of the book. Information in the SNAP SB will be revised and updated as needed in order to maintain the continued validity of the Source Book. Notification of the most recent updates will be found in Section 1 in the Notices area. Administrative Directives, Regulations, General Information System (GIS) and Automated Budgeting and Eligibility Logic (ABEL) Transmittals will provide necessary notification of changes affecting State and district staff. Wherever a conflict arises between the SNAP SB and Regulations, Social Services Law, Administrative Directives, GIS or an ABEL Transmittal, local district staff should contact the Employment and Income Support Programs (EISP) SNAP Bureau. B. Overview of the Supplemental Nutrition Assistance Program (SNAP) PURPOSE The purpose of the federally funded Supplemental Nutritional Assistance Program (SNAP), is to reduce hunger and food insecurity by supplementing the food purchasing of eligible low income individuals. LEGAL BASIS The authority to operate the SNAP is based on both Federal and State Laws and Regulations. 1. Federal Law Under the Food Stamp Act of 1977, the Food Security and Rural Investment Act of 2002, and the Food, Conservation and Energy Act of 2008, the United States Department of Agriculture (USDA) administers the SNAP. Within USDA, the Food and Nutrition Service (FNS) has program responsibilities. 2. Federal Regulations 7 CFR Sections 172 through 282 govern the Federal SNAP. 3. State Law Under Sections 95 and 29 of the Social Services Law, the New York State Office of Temporary and Disability Assistance (NYS OTDA) administers the SNAP. a. Under Section 95, NYS OTDA can: (1) Develop the required State plans to utilize the Federal Food Stamp Act of 1977, as amended, (2) Accept a designation which makes SNAP benefits available to eligible persons, (3) Delegate or assign appropriate functions to other State departments and agencies with the approval of the Governor, b. Under Section 29, NYS OTDA, with the approval of the Governor, can accept a designation from, and act as the agent of the duly authorized Federal Agency in the administration of relief and related activities affecting the welfare of individuals and communities, and the disbursement or expenditure of Federal funds and commodities. 4. State Regulations Part 387 governs the State SNAP. C. ACRONYM/TERMINOLOGY LISTING -A- AABD Aid to Aged, Blind and Disabled ABAWD Able Bodied Adult Without Dependents ABE Adult Basic Education ABEL Automated Budgeting and Eligibility Logic ACCESS VR ACCESS-VR (Adult Career and Continuing Education Services-Vocational Rehabilitation, formerly known as VESID) ACE Active Corps of Executives ACHIEVE Another Change Initiative for Education, Vocation or Employment ACTUAL Actual Shelter Cost A/D Aged/Disabled ADA American’s with Disabilities Act ADM Administrative Directive (NYS issued directive) AE Agency Error AFA Anticipated Future Action AFIS Automated Finger Imaging System AIDS Acquired Immune Deficiency Syndrome ALE Adult Literacy Education AP Absent Parent APP-REG Application Registration APP-TAD Application Turn Around Document (DSS-3636) A/R Applicant/Recipient ASAW Additional Special Agricultural Worker AVE Adolescent Vocational Exploration Program -B- BASIC Basic or Personal Allowance BCIS Bureau of Citizen and Immigration Services (Formerly INS) BDD Bureau of Disability Determinations (NYC) BEDS Back End Detection System BENDEX Beneficiary Data Exchange BICS Benefit Issuance and Control System BOCES Boards of Cooperative Educational Services BRIA Bureau of Refugee and Immigration Affairs -C- CA Number in Case CAA Community Action Agency CAMS Cash Management Subsystem CAP Child Assistance Program CASE Case Type CASE NO Case Number CBIC Common Benefit Identification Card CBO Community Based Organization CBVH Commission for the Blind and Visually Handicapped CCBG Child Care Block Grant CFR Code of Federal Regulations CHEP Cuban/Haitian Entrant Program CIN Client Identification Number CNS Client Notices System COB Close of Business COLA Cost of Living Adjustment CSEU Child Support Enforcement Unit CSMS Child Support Management System C/THP Child/Teen Health Plan -D- D/A Drug/Alcohol DAAA Division of Alcoholism and Alcohol Abuse DANKS Danks Essential Person Case DAR Dormant Account Review DCA Disqualification Consent Agreement DDD Division of Disability Determinations DEF Deficit DOH Department of Health DMV Department of Motor Vehicles DPA Deferred Payment Agreement D-SNAP Disaster SNAP DVL Domestic Violence Liaison -E- EAA Emergency Assistance for Adults EAF Emergency Assistance to Families EAPP Employment Alternatives Partnership Program EBICS Electronic Benefits Issuance Control System EBT Electronic Benefit Transfer EDC Estimated Date of Confinement (date of delivery of newborn) EHP Enriched Housing Program EITC Earned Income Tax Credit EID Earned Income Disregard EP Essential Person ERT Employment Readiness Training ES Employment Search ESAP Elderly Simplified Application Project ESL English-as-a-Second Language ESNA Emergency Safety Net Assistance EW Eligibility Worker -F- FA Family Assistance FAP Food Assistance Program FDC Family Day Care FEDS Front End Detection System FEPS Family Eviction Preventive Supplement FFR Face-to-Face Recertification FFY Federal Fiscal Year FICA Federal Insurance Contributions Act (Social Security) Indicator FNP Federal Non-Participation FNS Food and Nutrition Service (USDA) FP Federal Participation -G- GA General Assistance GAGD Grants of Assistance for Guide Dogs GED General Educational Development GFDC Group Family Day Care GIS General Information System GIT Gross Income Test -H- HAP Housing Assistance Payment HEA Home Energy Allowance HEAP Home Energy Assistance Program HEFPA Home Energy Fair Practices Act HH Household HHS U.S. Department of Health and Human Services HIV Human Immunodeficiency Virus HMO Health Maintenance Organization HRA NYC Human Resources Administration HSP Housing Supplement Program HUD Housing and Urban Development -I- IAR Interim Assistance Reimbursement IDA Individual Development Account IHE Inadvertent Household Error (unintentional client error) INF Informational Letter INS Immigration and Naturalization Service IPV Intentional Program Violation IRCA Immigration Reform and Control Act of 1986 IRS Internal Revenue Service IV-D Title IV-D Amendment to the Social Security Act (CSE) -L- LCM Local Commissioners Memorandum LEP Limited English Proficiency LRR Legally Responsible Relative LPR Lawful Permanent Resident (Alien Status) LTR Lawful Temporary Resident -M- MA Medical Assistance MARG Medical Assistance Reference Guide MOE Maintenance of Effort MRB/A Mass Rebudgeting/Reauthorization -N- NCIC National Crime Information Center NCP Non-Custodial Parent NCSTA National and Community Services and Trust Act of 1993 NIT Net Income Test NPA Non-Public Assistance NPC Non-Parent Caregiver NTA/SNAP Non Temporary Assistance/SNAP NYC New York City NYCRR New York Codes of Rules and Regulations NYS New York State NYSCAP New York State Combined Application Project NYSNIP New York State Nutrition Improvement Project -O- OASAS Office of Alcohol and Substance Abuse OASDI Old-Age, Survivors and Disability Insurance (Social Security) OBRA Omnibus Budget Reconciliation Act OCFS Office of Children and Family Services OHIP Office of Health Insurance Programs OJT On the Job Training OMH Office of Mental Health OOE Order of Exclusion OPWDD Office for People with Developmental Disabilities OTDA Office of Temporary and Disability Assistance -P- PA Public Assistance (also known as Temporary Assistance) PARIS Public Assistance Reporting Information System PHA Public Housing Authority PIN Personal Identification Number PIO Public Information Office PNA Personal Needs Allowance PROWRA Personal Responsibility Work Opportunity Reconciliation Act PRUCOL Permanently Residing in the United States Under Color of Law PSC Public Service Commission PWA Public Works Administration -R- RAP Refugee Assistance Program RAW Replenishment Agricultural Worker RFI Resource File Integration RIN Recipient Identification Number (NYC) RSDI Retirement Survivors Disability Insurance -S- SAVE Systematic Alien Verification for Entitlements SAW Special Agricultural Worker SCU Support Collection Unit SDNH State Directory of New Hires from NYS Tax and Finance SDX State Data Exchange SED State Education Department SEMI-TA Semi-Monthly Cash Grant Amounts SFY State Fiscal Year SHEA Supplemental Home Energy Allowance SHELT Shelter SLIAG State Legalization Impact Assistance Grants SNA Safety Net Assistance SNAP Supplemental Nutrition Assistance Program SSA Social Security Administration SSDB Social Security Disability Benefits SSI Supplemental Security Income SSD Social Services District SSL Social Services Law SSN Social Security Number SSPNA State Supplemental Personal Needs Allowance SSP State Supplement Program SWE Social Welfare Examiner SUA Standard Utility Allowance SUR Surplus -T- TA Temporary Assistance TANF Temporary Assistance for Needy Families TASB Temporary Assistance Source Book TEAP Training and Employment Assistance Program TPHI Third Party Health Insurance TPR Third Party Resource TRO Temporary Restraining Order -U- UIB Unemployment Insurance Benefits USCIS United States Citizenship and Immigration Services USDA United States Department of Agriculture -V- VA Veterans’ Administration VISTA Volunteers In Service To America -W- WEP Work Experience Program WIC Women, Infants and Children WIOA Workforce Innovation and Opportunity Act WMS Welfare Management System WRA Welfare Reform Act (NYS/1997) WRM Worker's Reference Manual WRS Wage Reporting System from NYS Tax and Finance WRTS Welfare Reporting & Tracking System