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NYS Office of Temporary and Disability Assistance- TA and SNAP Employment Policy Manual

Appendix B- Page 18 Rev. 3/2022

The following information provides guidance on the use of a specific reason code when completing a deletion override transaction:

• I – Incorrect Coding would be used when the SNAP employability code and/or ABAWD status code on Screen 4 in WMS was incorrect, or the absence of income/hours in the Automated Eligibility Budgeting Logic (ABEL) or Welfare-to-Work Caseload Management System (WTWCMS) results in the generation of an AB, AX, AR or AG record. For example, an individual assigned an ABAWD status code of “A” with two tracked months with an AB record provides verification they are six months pregnant. The documentation covers the months tracked with an AB record. The district must use an “I” to remove the AB record for each month so that the months track correctly as months the individual was exempt from the ABAWD requirements.

• O – Overridden in Error would be used when a worker manually enters an AB, AX, AR or AG record on the WTRK43 screen and subsequently discovers that the override action was incorrect. For example, if a worker competed an override to add an exclusion to the WTRK43 screen and then subsequently realizes that the action was incorrect and needs to remove the AX record from the tracker, the worker would use the “O” to remove the AX record and then process a separate override transaction to add an AB record so that the month tracks correctly as a countable month.

• X – Exclusion would be used when the district determines that the ABAWD met one of the district’s exclusion policy criteria, but the district failed to apply the exclusion before the month was tracked.

• J – Jurisdictional Waiver would be used when the district determines that the ABAWD resides in a municipality of the state with an approved jurisdictional waiver or moved from a non-waived county to a waived county and the month tracked in error.

• F – Fair Hearing would be used when an ABAWD’s claimed issue is upheld in a Fair Hearing. The district must override months that are included in the Fair Hearing decision and during the Fair Hearing process.

• G – Grace Period would be used when an ABAWD reestablish date was not system generated and the AG record must be manually entered.

• D – District Good Cause would be used to override an ABAWD non-participating tracked month when the district determines that the ABAWD had a good cause reason that prevented them from working or participating in an ABAWD qualifying work activity for at least 80 hours in the month. Good cause is an event or circumstance beyond an individual’s control that prevents an ABAWD from meeting the ABAWD requirement during the month. Good cause examples may include, but are not limited to, a temporary illness or a household emergency. Documentation to support the district’s good cause determination must be maintained in the case record.

• V – COVID-19 Mass Override was used by OTDA to conduct state-level overrides of individual records for all ABAWDs with an AB record (ABAWD months non-participating) for March 2020, (in accordance with the guidance provided in GIS 20 TA/DC016 instructing districts to grant good cause for individuals who fail to meet the ABAWD requirements in