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NYS Office of Temporary and Disability Assistance- TA and SNAP Employment Policy Manual

Appendix B- Page 17 Rev. 3/2022 • Add or delete a calendar month associated with an ABAWD grace period.

Districts were previously instructed in 17-ADM-01 Requirements for Able Bodied Adults Without Dependents (ABAWDs) that overrides related to the use of ABAWD exclusions must be completed no later than 30 calendar days after the end of the calendar quarter. In order to give districts greater flexibility and report ABAWD exclusions applied throughout the federal fiscal year (FFY), the systems edit which required districts to delete or add a month associated with an ABAWD exclusion within 30 days after the end of the calendar quarter has been lifted. Districts may add a month for which an ABAWD exclusion should have been applied or delete a month for which an ABAWD exclusion was applied, at any time during the FFY. The Office of Temporary and Disability Assistance (OTDA) is responsible for accurately reporting the number of exclusions applied by districts each month to the United States Department of Agriculture (USDA) on a quarterly basis. For this reason, districts must maintain their current procedure to process exclusion transactions by the 30th of the month following the end of the quarter and overrides that are processed after the quarter ends, but still within the FFY should be kept to a minimum. For example, override transactions to add or delete an ABAWD exclusion for April, May, or June should still be completed before July 30th.

Access

ABAWD related override transactions are processed using the WTRK43 – FS ABAWD OVERRIDE INPUT screen (selection R) on the Employment Tracking Inquiry, accessed via the Time Limit Tracking Menu (Upstate WMS Menu Selection 17/NYC WMS Menu Selection 11). Only staff designated by the district should process ABAWD related override transactions. Districts must ensure that the reason for the override is clearly documented in the case record.

Override Transactions - Deletions

When it is determined that one of the calendar months on the ABAWD counter has been tracked in error, that month must be deleted. A month is deleted with a deletion override transaction.

To complete a deletion override transaction via the WTRK43 screen, the worker should select the appropriate reason code from the table below and enter it in the RSN field to the left of the month to be deleted. When the RSN field is blank, it is the only field that can be populated for any record displayed in the top part of the WTRK43 screen.

The allowable entries for the RSN field are listed in the table below:

Reason Code (RSN) Description I Incorrect Coding O Overridden in Error X Exclusion J Jurisdictional/District Waiver F Fair Hearing G Grace Period D District Good Cause V COVID-19 Mass Override