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A-815.3 Division of Welfare and Supportive Services EMPLOYMENT & TRAINING Eligibility and Payments Manual Returned or Lost/Stolen OASIS Warrants 11 May 01 MTL 11/03

1. Check the ‘Returned Warrant Listing’

The Returned Warrant Listing is a list of all warrants returned to Central Office. Accounting maintains this list and it is updated and emailed to designated district office staff each time one or more checks are returned in the mail. A new list is started each month, so you may need to check the list for a prior month based on when the check was issued. 2. Resend a Returned Warrant

If the warrant is on the list, an FSS, FSS supervisor, office manager and/or program specialist may email accounting staff and request the warrant be mailed to the correct address. The email must identify the check, the check amount, the intended recipient, AND the address to which it is to be mailed. The current contact person in Accounting is always identified each time the Returned Warrant Listing is emailed to the district offices. 3. Requesting Approval to Reissue a Warrant

If a warrant is not on the Returned Warrant List and it is determined enough time has passed to be reasonably certain the warrant should have either arrived at its destination or been returned, the participant or vendor may request the warrant be reissued by completing and submitting a Lost/Stolen Warrant Affidavit Form-1060. The case manager is required to send Form-1060 to the Accounting Unit within two (2) days of receipt. Allow twenty (20) days for a response. If approved for reissue, a new warrant will be generated by program specialist staff. Please contact accounting staff if you have not received a response within twenty (20) days.