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A-815.1.5 Division of Welfare and Supportive Services EMPLOYMENT & TRAINING Eligibility and Payments Manual Unreturned Vouchers MTL 12/04 12 Jul 01

815.1.5 Unreturned Vouchers Vouchers expire 15 days after issuance. If a voucher is outstanding for 30 or more days after expiration, it will appear on the delinquent voucher report (45 days from issuance). Case managers must take action on delinquent vouchers within ten (10) calendar days of the voucher appearing on their report. The case manager must determine if the voucher was redeemed by contacting the vendor and/or participant. If redeemed, obtain the necessary invoice/receipt to authorize payment. If unredeemed or if the participant cannot be reached, the voucher is to be voided in OASIS.

Failure to void outstanding vouchers in a timely manner leaves these funds obligated and they cannot be used to support other NEON/SNAPET activities. 815.1.6 Vouchers for Department of Motor Vehicle (DMV) The Department of Motor Vehicles (DMV) provides driver’s licenses (including test), identification and car registration services to our participants. DMV does not accept our vouchers, but provides their own vouchers for our use. These vouchers are negotiable documents with unique numbers. District offices may obtain a supply of these documents by contacting the Accounting Unit in Central Office. District office supplies must be maintained in a secure environment, and staff is required to utilize an internal control log to track the forms distribution. When issuing the voucher to the client, include the client’s name, UPI number, service requested, maximum voucher redemption amount, case manager’s printed name, case manager’s signature and district office. Use the Bulk Purchase function in OASIS to attach a record of the voucher to the participant’s Case History.

DMV will send copies of redeemed vouchers to their central administration office, where they will be batched and sent to the Employment & Training Unit in Central Office. Program staff will utilize the Direct Pay function in OASIS to authorize payment. Payments are deducted from each office’s support services budget based on the office of origin provided by the case manager on the voucher. 815.2 Vendor Registration Payments can only be generated for vendors known to the State of Nevada Controller’s Office and the OASIS system. Only registered vendors will be input into the OASIS system. DO NOT issue a manual voucher to a non-registered vendor.