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_____________________________________________________________________________ DIVISION OF WELFARE AND SUPPORTIVE SERVICES Child Care Policy Manual The Provider Service Agreement details the requirements and penalties for providers while participating in the Child Care and Development Program. For providers who are licensed through a state or county licensing agency, the PSA notifies providers of their requirement to adhere to all state and county regulations. The provider must sign a new agreement at registration and then annually thereafter. The PSA will also need to be signed when changes and/or amendments to the Service Agreement are made. The original signed document must be kept in the provider case file and a copy given to the provider for their records. Note: If it is determined that any provider has not adhered to the provisions of the Provider Service Agreement, Child Care agency staff must follow procedures in MS 690. Additionally, if Child Care agency staff discover a licensed provider has violated any licensing requirements, they must report the violation to the appropriate licensing agency using the Child Protective Services (CPS) & Child Care Licensing form and follow procedures in MS 690. 612 Immunization Records All providers are required to keep the child’s immunization record on file and verify with the parent that the record is current. These records must be made available to Child Care staff upon request. Exceptions: • In-home care and care provided by a “qualified relative” in the relative’s home is exempt from this requirement unless there are other unrelated children present. A “qualified relative” is defined as grandparents, great grandparents, siblings, aunts, and uncles; • The child has a medical condition that prohibits immunization, and this is verified by a physician’s written statement; • Kindergarten through 12th grade students who attend a public or private school; or • Religious exemptions from immunizations will be accepted for children receiving subsidy through a Child Care agency. A written statement signed by a child’s parent/guardian must be submitted for each child stating immunizations are contrary to their religious beliefs and maintained by the provider. 613 Cooperation with DWSS Provider records may be selected by DWSS Program Review and Evaluation (PRE) staff to be reviewed as to the accuracy of subsidy benefits paid or allotted. All providers are required to cooperate with the review process. Failure to cooperate can result in an overpayment for the review month. If the provider fails to cooperate, DWSS will notify the child care agency in writing of non-cooperation. If the provider contacts the child care agency wishing to cooperate, the child care agency must advise the provider to contact the applicable department responsible for reviewing the case (e.g. Investigations and Recovery or PRE). 620 PROVIDER TYPES There are 3 types of providers in the Child Care and Development Program: 1. Licensed Providers 2. Non-Licensed Providers 3. License-Exempt Providers 621 Licensed Providers All providers licensed for child care services through the state licensing agency must adhere to the state licensing statutes/regulations, including maintaining the applicable child/caregiver ratios and authorized 600-Provider Information [2] MTL 01/24 July 1, 2024