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______________________________________________________________________________ DIVISION OF WELFARE AND SUPPORTIVE SERVICES Child Care Policy Manual All signed applications and associated verification must be kept in the eligibility case file and documented in the computer system. 113 New Applications A new application is defined as an application filed by the household when subsidy benefits are not currently being received. The application date is the day the office receives the Child Care Application for Assistance, which contains the client’s name, address, and appropriate signature. For applications submitted via AccessNV, the date the client signed the application will be honored as the application date (this date is system-generated and appears on the signature line next to the client’s name). If a two-parent household is applying and only one of the adults has signed the application, a Request for Information form must be given/sent to the household requesting the other parent sign copies of the application, and the Client Agreement. The original forms must stay in the case file. Note: AccessNV applications may not be printed or stored electronically outside of the AccessNV system. The case manager is required to enter the AccessNV identification number for the application in the case notes to reference back to received AccessNV applications. If the AccessNV application is incomplete, a blank Child Care Subsidy Application can be sent to the household for corrections. If all other eligibility requirements are met, subsidy may begin effective the application date once the requested information is submitted. Individuals who are applying for NEON funded subsidy, and not currently receiving child care assistance, are required to complete an application. Once an application for NEON funded subsidy is on file, a new application is not necessary as long as there has not been a break in TANF eligibility. NEON child care eligibility is based on a DWSS NEON Referral; see MS 116.1 for more information. Note: The following new applications must be processed as a reapplication or a reinstatement depending on the circumstances: • A NEON household who applies within 30 days of their NEON/TANF grant ending (due to no fault of their own). • A minor parent who transitions from a major parent’s case to their own case due to no longer being considered a minor (emancipation or turning 18 years of age). Refer to MS 200 for additional information on minor parents. 114 Reapplications Reapplications for subsidy benefits are made in the same manner as initial applications. Previous records and eligibility factors must be thoroughly reviewed/verified. Refer to MS 500 for reapplication processing. 115 Reinstatements Reinstatements are cases restored for service so there is not a lapse in coverage. A denied application may also be reinstated to a pending status or reinstated for approval within 30 days of the application received date stamp. Exceptions: 100-Program Overview [6] MTL 01/24 July 1, 2024