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DECEMBER 14, 2003 NEBRASKA DEPARTMENT OF CCS PROGRAM MANUAL LETTER # 67-2003 HEALTH AND HUMAN SERVICES 392 NAC 6-001.02D The Director of HHS Services reviews the list of the applications that are recommended for funding before the grant awards are made. 6-001.02D1 Review Committee: The Review Committee consists of one or more representatives of HHS, Services; HHS, Regulation and Licensure; and Department of Education. 6-001.02E Grant Awards: A proposal may be fully or partially funded. Funding decisions are not subject to appeal. Grant funds must not be used to reimburse for any item purchased before the grant has been awarded. 6-001.02E1 Selected Proposals: Applicants who are selected for funding have 60 days from the award date to accept the grant and sign and submit all necessary paperwork. Grants not accepted within 60 days of the award date are considered abandoned. Once funded, a child care program is not eligible for a grant for a period of three years. 6-001.02E2 Proposals Not Selected: The Grant Manager will send a written notice to an applicant whose proposal is not selected for funding including an explanation for the denial. If not selected, an applicant may reapply during a future funding cycle. 6-001.02E3 Time Limit for Expenditure of Funds: All grant funds must be spent within one year of the date of award, unless a written request for an extension of time has been submitted and approved by the Department. 6-001.02F Audit of Expenditures: Within six months of awarding a grant, the Grant Manager will send an Expenditure Report to the child care facility. The child care facility must submit the Expenditure Report along with receipts for purchases made with the entire grant. If the Expenditure Report indicates there are funds remaining, the Grant Manager will send an additional Expenditure Report to the child care facility until all funds have been spent. 6-001.02G Contract Breach and Collection: If a child care facility does not comply with the terms of the grant contract, all or a prorated amount of the original grant award must be refunded to the Department. If a child care facility has its license revoked or subsidy agreement cancelled, the full amount of the grant award must be refunded to the Department. If a child care facility fails to respond to a request for repayment of the grant, the Department pursues collection.