Page 3
“Helping People Living Better Lives”
| pg. 3 12. Q: Are families still authorized for a specific number of hours? A: Yes, families will still be authorized up to a maximum number of hours based on their need for service. Attendance calendars should reflect the actual times the child is attending, not to exceed the maximum number of hours authorized per week.
13. Q: Is this change permanent or temporary? A: This change is permanent for DHHS to meet federal compliance with the Child Care and Development Block Grant administered by the Office of Child Care (OCC). 14. Q: Will current authorizations in the Child Care Subsidy billing portal be changed from hours to partial days? A: Yes, every active authorization as of July 1, 2023, will be updated to reflect these changes by July 1. If an active authorization is not showing partial days after July 1, 2023, please contact your Resource Developer to let them know. 15. Q: How do we determine that we are not overbilling with these new changes? A: Attendance calendars should reflect the actual times the child is attending, not to exceed the maximum number of hours authorized per week. If the child attends up to 4 hours and 59 minutes in one day, that will be billed as 1 partial day unit. If the child attends between 5 hours and 9 hours and 59 minutes in one day, that will be billed as 1 full-day unit, and if the child attends between 10 hours and 18 hours in one day, that will be billed as 1 full-day and 1 partial-day unit. Although billing is for full and partial days, the children are still only attending the authorized amount of time. If attendance is tracked accurately, there should be no risk of overbilling. 16. Q: Can I still charge private pay parents by the hour? A: Yes, you can charge private pay by the units chosen for your business. 17. Q: If a child attends 2 hours in a day, would that be a partial day? A: Yes, up to 4 hours and 59 minutes in a day would be billed as 1 partial day unit. 18. Q: If a family is only approved for 20 hours per week, would the children be able to attend every day without exceeding the 20 hours per week? A: Yes, if the children do not exceed the maximum authorized hours of 20 hours per week, they can attend the Child Care facility daily.