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Child Care Subsidy Provider Handbook 32 Attendance Calendars Attendance calendars are to be completed for each child whose child care costs will be billed to DHHS. While attendance calendars may assist you in completing your claims by recording the actual hours of care, you will complete your billing through the Provider Portal using the appropriate units of service, policies and definitions found on your Child Care Provider Enrollment(CC-9B.) You must complete an attendance calendar to accurately reflect the dates on which child care services were provided, as well as the exact number of hours of service provided. You should mark “A” on the calendars for children who are absent. Up to five absent days can be billed per child per month. Attendance calendars should be kept for four years per regulations. All child care subsidy providers must use calendars provided by or approved by the department to record attendance. Attendance calendars must be signed by both the parent/caregiver and the provider to verify the hours are correct. Parents/caregivers should never be asked to sign a blank calendar. Note: In-home providers will track time differently than all other provider types. Please reach out to your RD with questions or concerns regarding attendance keeping. FCCHI/II, IH + LE Providers Use the attendance calendar provided by DHHS. Electronic and paper formats are available. Only one family should be on each attendance calendar. Providers and parents/caregivers must sign the calendar at the end of the billing period. CCC Providers Child care centers have the option to use electronic or paper calendars provided by DHHS or an approved computerized system. If an alternate system is used, it must capture the same information on the department attendance calendars. Reach out to your RD for approval. Parents are not required to sign attendance calendars for child care centers. CALENDARS Attendance calendars for all license types are available in English and Spanish. DHHS Attendance Calendars dhhs.ne.gov/Pages/Child-Care- Provider-Forms.aspx