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Quarterly meetings are held with the contractors. We use these meetings to go over: Participant numbers Reimbursement numbers and amounts upcoming and/or current policy updates concerns/questions Contractors submit an SFN1763 (Request for Reimbursement – Direct Service) along with detailed monthly data for review and approval of monthly billing. DHHS’ Fiscal Department does random audits of contracts and billings on an annual basis. SNAP staff continually works to keep our E&T Provider Handbook is up to date. Describe how the State agency, intermediaries, and E&T providers share participant data and information. Include the names of any MIS systems (or other modes of communication) used. Detailed E&T program data is not available in SPACES; therefore programmatic data points (component details, date of orientation, etc.) are maintained manually in excel. An MIS system is used for parts of data and information. If the State uses a MIS system, describe the E&T related data that is tracked and stored in those systems (e.g. referrals, noncompliance with program requirements, provider determination, etc.), and whether the system(s) interact with each other. Various information is tracked and completed within SPACES, such as: Referrals component tracking employability plans disengagement of participants Tasks are sent back and forth between eligibility workers and E&T case managers within SPACES. An example of this is when E&T participants become disengaged. E&T case managers will enter a date into SPACES, thus creating a task for the eligibility worker. The worker will review the task and disenroll the participant in E&T if necessary. Describe the State agency’s process for monitoring E&T providers’ program and fiscal operations. Include plans for direct monitoring such as visits, as well as indirect monitoring such as reviewing program data, financial invoices, etc. SNAP Policy conducts bi-annual reviews. Bi-Annually, 10% of the participants who have completed orientation will be randomly pulled and reviewed by the State office and the contractor is required to provide case files for those individuals. Forms used by SA: SNAP E&T Review Letter Case File Review Checklist E&T Annual Review Questions The state office uses a case file review checklist to review these files. The state office looks for compliance with work registration, appropriate screening and referrals, verbal notification of the consolidated work notice elements, and timeframes between referral and contractor communications. Once the state office case file review is complete, a teams meeting is scheduled with the contractor to go over 1/29/26, 8:17 AM State Plan ND FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-northdakotafy26stateplan//index.html 13/71