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Low Income Home Energy Assistance Program Division 10 Service 415 Program 415 Chapters 05 - 65 North Dakota Department of Health and Human Services
Computer Output 415-45 (Revised 10/00 ML #2629) View Archives
Entering the household data on the "Add Household Data" screen is the first step in the automated payment system. No other reports will be generated for any recipient until this information is successfully entered into the system.
If the application can be acted upon at the time it is received, all the case data can be entered immediately for an approved/denied/withdrawn case.
A computerized referral to the appropriate Community Action Agency is generated during the next scheduled payment run for any newly approved households when the LIHEAP application has been signed.
If the application must be held due to lack of information or processing time, it must be entered on the computer as a "pending" case. An "on-line" screen produces a list of "pending" cases by worker ID and includes the processing deadline date (45 days).
The second step is the generation of the computerized Notice of Action to the client and appropriate vendors. These Notices are printed daily. (See 417-05.)
The third step is the generation by the computer of the first "Request for Payment" printout described in detail in 415-35-10 and 415-35-10-05.
The fourth step is initiated when the vendor mails in a completed "Request for Payment." Weekly payment 'runs' are made to create checks for payments approved during the preceding week. Four reports are generated when a check is written to the vendor. The Remittance Advice breaks down for the vendor the amount of money included in his check for each recipient. The updated "Request for Payment" gives him a new list of