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Low Income Home Energy Assistance Program Division 10 Service 415 Program 415 Chapters 05 - 65 North Dakota Department of Health and Human Services

Miscellaneous Payments - To a Secondary Vendor 415-35- 20-15-15 (Revised 10/1/19 ML #3557) View Archives

A miscellaneous payment will always be used if a payment is to be made to a secondary vendor (See EXCEPTION below). This might occur if the household switched vendors during the heating season, or if the household uses more than one type of fuel to heat the home (secondary fuel), or pays a coal company and coal hauler separately. (Use service code for coal when paying a hauler.)

EXCEPTION: If the designated primary vendor also supplies the household’s secondary heating fuel AND the secondary fuel type is NOT electricity, the primary vendor can bill for the secondary heating fuel directly to the state via the “Request for Payment” as he would any other delivery made within the authorization period. The secondary fuel type must be coded on the Household Data Record.

All payments for secondary electric heat must be issued by the county via miscellaneous payment.

Miscellaneous payments to the secondary vendor are entered on Option F, "Miscellaneous or Emergency" screen. The primary vendor will use the computer printout, "Request for Payment" to make direct billings to the state. The code for Payment type (01) and the vendor ID of the primary vendor will be entered the same on the computer as already outlined in 415-35-10.