us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10

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us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10 — Page 10 · Axiom

FOOD AND NUTRITION SERVICES CERTIFICATION CLAIMS Agency Error (AE) Claims

10 Section 810 Change #3 2017 September 20, 2017 c. The date of the DSS-8658 must be posted in EPICS on the debtor detail screen.

d. Document in EPICS.

Note: A debtor may not appeal the DSS-8658 after a claim has been remanded back to the local agency.

3. Mail a written notice to a debtor who returns the repayment agreement portion of a DSS-8554 and it is not accepted by the local agency. Include in the notice why the repayment agreement is not accepted and what would make it acceptable.

4. EPICS automatically begins recoupment when a debtor that was not participating becomes active again. EPICS notifies TOP and DOR when a debtor becomes active in FNS or a Voluntary Repayment Agreement (VRA) is signed. No manual blocks should be applied for becoming active in FNS or having a VRA.

D. Methods of Payment

1. Lump Sum – If financially able, a household may pay in one lump sum. Do not require the household to use all its resources to make a lump-sum payment.

2. Cash Payments – If a debtor is unable to pay the claim in one lump sum, negotiate a Voluntary Repayment Agreement (VRA). Use DSS-8604 to document the repayment agreement. Enter the repayment agreement in the repayment approach field in EPICS. Once a DSS-8604 is signed by the debtor and local agency representative, it is considered binding unless the debtor defaults. Give a copy of the signed and accepted DSS-8604 to the debtor and authorized representative. Any VRA activity must be documented in EPICS.

3. Allotment Reduction – The allotment is reduced by 10% or $10, whichever is greater. NC FAST recoups the entire allotment if the allotment is $10 or less.

NOTE: Do not initiate allotment reduction on initial allotments. This applies to retroactive allotments and months where allotments are prorated. If multiple claims are outstanding, the recoupment will be posted to the oldest claim first.

4. Voluntary debit to active or reactivated EBT accounts.

a. A FNS unit can choose to make a voluntary payment from its EBT account toward an outstanding FNS claim, in addition to allotment reduction. For a one-time reduction, the FNS unit may give oral

b. permission either in person or via telephone. For verbal one-time reductions, document the reduction on the DSS-8217, Account Debit Request. For recurring reductions, the FNS unit must provide written authorization to have the benefits deducted from the EBT account. The DSS-8217, Account Debit Request, must be completed, signed by the head of household and by the caseworker. In addition to the head of

in view

Whole section

Encodings · 8

Encoded from this provision

us-nc/policy/dhhs/fns/fns-810-administrative-error-ae-claims/page-10

allotment_reduction_amountus-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10 · derived

FNS 810, page 10, D.3

name: allotment_reduction_amount
kind: derived
entity: Household
dtype: Money
period: Month
unit: USD
source: FNS 810, page 10, D.3
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: formula
        source:
          corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
          excerpt: >-
            The allotment is reduced by 10% or $10, whichever is greater. NC
            FAST recoups the entire allotment if the allotment is $10 or less.
      - path: versions[0].formula
        kind: exception
        source:
          corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
          excerpt: Do not initiate allotment reduction on initial allotments.
versions:
  - effective_from: '2017-09-20'
    formula: >-
      if allotment_is_initial_allotment: 0 else: if monthly_allotment_amount <=
      full_allotment_recoupment_threshold: max(0, monthly_allotment_amount)
      else: max(minimum_allotment_reduction_amount, monthly_allotment_amount *
      allotment_reduction_rate)

allotment_reduction_rateus-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10 · parameter

FNS 810, page 10, D.3

name: allotment_reduction_rate
kind: parameter
dtype: Rate
source: FNS 810, page 10, D.3
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: amount
        source:
          corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
          excerpt: The allotment is reduced by 10% or $10, whichever is greater.
versions:
  - effective_from: '2017-09-20'
    formula: '0.10'

full_allotment_recoupment_thresholdus-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10 · parameter

FNS 810, page 10, D.3

name: full_allotment_recoupment_threshold
kind: parameter
dtype: Money
unit: USD
source: FNS 810, page 10, D.3
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: amount
        source:
          corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
          excerpt: >-
            NC FAST recoups the entire allotment if the allotment is $10 or
            less.
versions:
  - effective_from: '2017-09-20'
    formula: '10'

minimum_allotment_reduction_amountus-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10 · parameter

FNS 810, page 10, D.3

name: minimum_allotment_reduction_amount
kind: parameter
dtype: Money
unit: USD
source: FNS 810, page 10, D.3
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: amount
        source:
          corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
          excerpt: The allotment is reduced by 10% or $10, whichever is greater.
versions:
  - effective_from: '2017-09-20'
    formula: '10'

one_time_ebt_debit_documented_by_dss_8217us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10 · derived

FNS 810, page 10, D.4.a-b

name: one_time_ebt_debit_documented_by_dss_8217
kind: derived
entity: Household
dtype: Judgment
period: Month
source: FNS 810, page 10, D.4.a-b
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: predicate
        source:
          corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
versions:
  - effective_from: '2017-09-20'
    formula: |-
      one_time_ebt_reduction_has_oral_permission
      and reduction_documented_on_dss_8217

recurring_ebt_debit_authorizedus-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10 · derived

FNS 810, page 10, D.4.b

name: recurring_ebt_debit_authorized
kind: derived
entity: Household
dtype: Judgment
period: Month
source: FNS 810, page 10, D.4.b
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: predicate
        source:
          corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
versions:
  - effective_from: '2017-09-20'
    formula: |-
      recurring_ebt_reduction_has_written_authorization
      and dss_8217_signed_by_head_of_household
      and dss_8217_signed_by_caseworker

voluntary_ebt_claim_payment_allowedus-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10 · derived

FNS 810, page 10, D.4.a-b

name: voluntary_ebt_claim_payment_allowed
kind: derived
entity: Household
dtype: Judgment
period: Month
source: FNS 810, page 10, D.4.a-b
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: predicate
        source:
          corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
versions:
  - effective_from: '2017-09-20'
    formula: |-
      fns_unit_chooses_voluntary_ebt_payment
      and has_outstanding_fns_claim
      and ebt_account_is_active_or_reactivated

voluntary_repayment_agreement_bindingus-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10 · derived

FNS 810, page 10, D.2

name: voluntary_repayment_agreement_binding
kind: derived
entity: Household
dtype: Judgment
period: Month
source: FNS 810, page 10, D.2
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: predicate
        source:
          corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
versions:
  - effective_from: '2017-09-20'
    formula: |-
      dss_8604_signed_by_debtor
      and dss_8604_signed_by_local_agency_representative
      and not debtor_defaults_on_vra

▸rulespec code

Shown source

policies/dhhs/fns/fns-810-administrative-error-ae-claims

Displaying the canonical repository encoding.

View on GitHub

Rules

allotment_reduction_amount

Derived

source: FNS 810, page 10, D.3

- name: allotment_reduction_amount
  kind: derived
  entity: Household
  dtype: Money
  period: Month
  unit: USD
  source: FNS 810, page 10, D.3
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: formula
          source:
            corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
            excerpt: >-
              The allotment is reduced by 10% or $10, whichever is greater. NC FAST recoups the
              entire allotment if the allotment is $10 or less.
        - path: versions[0].formula
          kind: exception
          source:
            corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
            excerpt: Do not initiate allotment reduction on initial allotments.
  versions:
    - effective_from: '2017-09-20'
      formula: >-
        if allotment_is_initial_allotment: 0 else: if monthly_allotment_amount <=
        full_allotment_recoupment_threshold: max(0, monthly_allotment_amount) else:
        max(minimum_allotment_reduction_amount, monthly_allotment_amount * allotment_reduction_rate)

allotment_reduction_rate

Parameter

source: FNS 810, page 10, D.3

- name: allotment_reduction_rate
  kind: parameter
  dtype: Rate
  source: FNS 810, page 10, D.3
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: amount
          source:
            corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
            excerpt: The allotment is reduced by 10% or $10, whichever is greater.
  versions:
    - effective_from: '2017-09-20'
      formula: '0.10'

full_allotment_recoupment_threshold

Parameter

source: FNS 810, page 10, D.3

- name: full_allotment_recoupment_threshold
  kind: parameter
  dtype: Money
  unit: USD
  source: FNS 810, page 10, D.3
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: amount
          source:
            corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
            excerpt: NC FAST recoups the entire allotment if the allotment is $10 or less.
  versions:
    - effective_from: '2017-09-20'
      formula: '10'

minimum_allotment_reduction_amount

Parameter

source: FNS 810, page 10, D.3

- name: minimum_allotment_reduction_amount
  kind: parameter
  dtype: Money
  unit: USD
  source: FNS 810, page 10, D.3
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: amount
          source:
            corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
            excerpt: The allotment is reduced by 10% or $10, whichever is greater.
  versions:
    - effective_from: '2017-09-20'
      formula: '10'

one_time_ebt_debit_documented_by_dss_8217

Derived

source: FNS 810, page 10, D.4.a-b

- name: one_time_ebt_debit_documented_by_dss_8217
  kind: derived
  entity: Household
  dtype: Judgment
  period: Month
  source: FNS 810, page 10, D.4.a-b
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: predicate
          source:
            corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
  versions:
    - effective_from: '2017-09-20'
      formula: |-
        one_time_ebt_reduction_has_oral_permission
        and reduction_documented_on_dss_8217

recurring_ebt_debit_authorized

Derived

source: FNS 810, page 10, D.4.b

- name: recurring_ebt_debit_authorized
  kind: derived
  entity: Household
  dtype: Judgment
  period: Month
  source: FNS 810, page 10, D.4.b
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: predicate
          source:
            corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
  versions:
    - effective_from: '2017-09-20'
      formula: |-
        recurring_ebt_reduction_has_written_authorization
        and dss_8217_signed_by_head_of_household
        and dss_8217_signed_by_caseworker

voluntary_ebt_claim_payment_allowed

Derived

source: FNS 810, page 10, D.4.a-b

- name: voluntary_ebt_claim_payment_allowed
  kind: derived
  entity: Household
  dtype: Judgment
  period: Month
  source: FNS 810, page 10, D.4.a-b
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: predicate
          source:
            corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
  versions:
    - effective_from: '2017-09-20'
      formula: |-
        fns_unit_chooses_voluntary_ebt_payment
        and has_outstanding_fns_claim
        and ebt_account_is_active_or_reactivated

voluntary_repayment_agreement_binding

Derived

source: FNS 810, page 10, D.2

- name: voluntary_repayment_agreement_binding
  kind: derived
  entity: Household
  dtype: Judgment
  period: Month
  source: FNS 810, page 10, D.2
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: predicate
          source:
            corpus_citation_path: us-nc/manual/dhhs/fns/fns-810-administrative-error-ae-claims/page-10
  versions:
    - effective_from: '2017-09-20'
      formula: |-
        dss_8604_signed_by_debtor
        and dss_8604_signed_by_local_agency_representative
        and not debtor_defaults_on_vra