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FOOD AND NUTRITION SERVICES MANUAL

GENERAL PROCEDURES & REQUIREMENTS FNS 160 AUTOMATED INQUIRY AND MATCH PROCEDURES

7 Section 160 Change 03-2021 June 1, 2021 If the Security Control Officer and the FRR/BEER Control Officer are the same, another member of the management staff should complete the Internal Inspection and semi- annual review. See Figure 160-4. Please refer to the Security Control Officers Handbook issued by the Division of Social Services and the Division of Medical Assistance in April 1994 for other duties of the Security Control Officer. D. Caseworker Responsibilities The caseworker must safeguard the FRR and BEER Reports while in his possession. If the caseworker leaves the office prior to completing the report, the report must be locked in a file cabinet or drawer or in a locked office. If the caseworker does not have a lock available, the report must be returned to the control person when the office is vacant. If the caseworker’s supervisor has a locking file cabinet or drawer, the caseworker may give the report to the supervisor to safeguard until he is ready to return. 160.08 COUNTY ACTION REQUIREMENTS A. Once the caseworker determines that there are resources or income reported on the FRR or BEER Reports, the caseworker must independently verify these resources or income at recertification. Follow the steps outlined below when working the FRR or BEER Reports. EXCEPTION: When the IRS is the payor of income reported on the 1099-INT, consider the information verified. Do not contact the IRS for additional verification. Refer to Figure 160-1 for a list of Financial Resource Report Codes. 1. Check the case file to see if the resource or income has been previously reported. If the resource or income has not been previously reported, attempt to obtain the information from the client. Send a DSS-8650, Notice of Information Needed, to the client requesting the name of the financial institution and the account number. Allow the FNS unit ten calendar days to provide the requested information. a. If the FNS unit provides the name of the institution and the account number, document the case file that the information has been provided. The source of the information is no longer the FRR or BEER. Attempt to obtain a signed a DSS- 3431, Request for Financial Information. NOTE: Do not ask the client to sign a blank DSS-3431, Request for Financial Information, prior to the receipt of an FRR or BEER Report. i. If the client signs a DSS-3431, send the request for verification of the income or resources to the institution. • The copy of the verification letter may remain in the case file. • Once the verification letter is returned, file the verification letter in the case file.