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FOOD AND NUTRITION SERVICES MANUAL

GENERAL PROCEDURES & REQUIREMENTS FNS 160 AUTOMATED INQUIRY AND MATCH PROCEDURES

5 Section 160 Change 03-2021 June 1, 2021 d. Follow procedures in Section 800, Claims, for overissuance and Section 825, IPV Disqualifications, for suspected fraud when appropriate. e. Check the SDX record for other information that may affect eligibility. When information is discovered that differs from what has been reported by the FNS unit, give the FNS unit an opportunity to verify the information from another source. B. SDX Data Sheets SDX Data Sheets provide information regarding accretions, deletions, changes of address, and other changes in situation. Take appropriate timely action as specified in 160.01 C. Upon receipt of an SDX Data Sheet, check the update against NC FAST. Determine if a FNS unit member has started to receive SSI or has a change in the amount of SSI. If an FNS unit member is identified as receiving SSI or has a change in the amount of SSI, take appropriate action to adjust the allotment. Follow instructions in Section 450, Simplified Reporting Changes during the Certification Period, for acting on a change.

160.05 BENEFICIARY EARNINGS EXCHANGE REPORT (BEER) AND FINANCIAL RESOURCE REPORT (FRR) The BEER Report is produced monthly and identifies FNS unit members who have Self- Employment (SE), Federal Employment (FE), Pension Income (PE), or Military Employment (ME) income reported to the Social Security Administration (SSA). Match information is sent to the counties. The Financial Resource Report (FRR) is an Internal Revenue Service (IRS) match conducted monthly for newly approved Non-Categorically Eligible FNS units and once yearly for Non-Categorically Eligible recipient FNS units. Match information is mailed to counties. Refer to Figure 160-1 for a list of FRR Codes. 160.06 TIME STANDARDS FOR COMPLETING FRR AND BEER REPORTS FRR’s and BEER’s are not considered verified upon receipt and no action is taken until the next recertification. 160.07 SECURITY PROCEDURES There are certain security requirements that are placed on the FRR and BEER Reports under federal law. A. Responsibilities of the County Director All agency employees with access to federal tax information must be thoroughly briefed on security procedures and instructions requiring their awareness and compliance. This includes cleaning staff, security staff, mail handlers, and any other individuals with access to this data because of their job responsibilities. Copies of Internal Revenue Code Sections 7213(A) and 7431 must be given to each employee. (See Figure 160-2.)