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Subsidized Child Care Assistance Program Policy Manual Chapter 4. Application, Eligibility Determination & Documentation

REVISED 04/27/2026

32 a) Document that a referral was received for a need type of CPS.

b) If the need type is CWS, document the basis to support the need. This may include documentation that a referral was received or a description of the circumstances that justify eligibility, such as in a crisis.

c) Document the hours approved to support the CPS or CWS need for care, including travel time.

v. Work First Employment Services, including seeking employment.

a) Document that a referral and Mutual Responsibility Agreement (MRA) was received from the Work First Employment Services worker to justify the need for child care.

b) Document the hours and level of care approved to support Work First activities, including travel time.

vi. Document hours and level of care.

a) Document the approved level of care and circumstances that justify the level of care (i.e. total employment hours or total school and study hours), including travel and any extenuating circumstances.

b) Document the days and hours approved in the Plan of Care.

c) Document why Schedule Varies was used, if applicable.

d) Document why authorized hours are different than requested hours, if applicable.