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Subsidized Child Care Assistance Program Policy Manual Chapter 4. Application, Eligibility Determination & Documentation

REVISED 04/27/2026

31 i. If the need for care is employment, document the place of employment and work schedule.

a) When there are two responsible adults, the place of employment and work schedule must be included for both responsible adults. This also applies if there are two foster parents.

b) Document travel time to and from the child care facility and work that is included in the Plan of Care.

ii. If the need for care is education, document the education or training program and class schedule.

a) Document the education/training scheduled hours and whether the classes are in-person, online or self-paced.

b) Document travel time to and from the child care facility and school (this includes traveling between the child care facility and home for online courses).

c) Document the appropriate study time needed and included in the Plan of Care.

iii. Describe the basis on which developmental needs or delays or risks of delays were determined.

a) If the child has special needs, the worker must document how special needs were verified: IEP, IFSP, 504 Plan, PCP.

b) Document whether part-time or full-time care is approved to support the child’s developmental or special needs and the care hours and travel time included in the Plan of Care.

iv. CPS/CWS