Page 7

Subsidized Child Care Assistance Program Policy Manual Acronyms and Definitions

7

Revised 04/2023 Americans with Disabilities Act – A civil rights law for persons with disabilities that eliminates barriers that prevent full participation in society. Appeal – An oral or written request from a family or provider for a hearing to review an action of the local purchasing agency when the family or provider is dissatisfied with a decision made by the agency. Application Process – A series of actions leading to a determination of eligibility or ineligibility. Approval Notice – Written notification to the local purchasing agency that a caregiver is eligible to receive state and federal subsidy funds for child care services. The Approval Notice includes age range of children, capacity, payment rates, coding for the SCC Reimbursement System, facility ID number, license number, changes in licensing status, and other information that the LPA must know before paying the provider. APS Registry – An automated statewide data collection system containing information on all Adult Protective Services cases. Assistance Unit- All individuals who are included in the product delivery case. Bartering – Trading goods or services without exchanging money. Base Period- The set period of time for which income verification is required. Behavior Specialist – An individual that works closely with classroom teachers to develop behaviour management plans and interventions to maintain children within the classroom setting. This role also requires frequent contact with parents and families to develop behaviour plans for the home. Beneficiary- An eligible person whose needs are included in the assistance unit. Blended Rate- is the rate that will be used for children who need before school, after school or before and after school care, full-time care during school closure days (teacher workdays, holidays or inclement weather days and full time during the summer/track-out). Budget Unit Financial Unit- Consists of those who are financially responsible for individuals in the assistance unit and whose income will be counted in determining eligibility. Budgeting Method: A prospective (income estimate or conversion) or income average method of budgeting shall be used to determine eligibility and the amount of assistance. Case Narrative – Written documentation regarding applicant eligibility, dates of contact, the plan of care and supporting information that cannot be found elsewhere in the case record.