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Subsidized Child Care Assistance Program Policy Manual Acronyms and Definitions

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Revised 04/2023 II. DEFINITIONS Action Menu- Menus that expand to provide a user with additional options. (Tab Actions Menu; Page Action Menu; and List Action Menu. Active Case- A product delivery case status showing that all eligibility requirements are met, and a benefit is being issued. Active Evidence- Information that a worker selects to use to determine eligibility. Evidence becomes active once the worker applies changes. Adding Evidence- Adding evidence to ongoing cases may be required at recertification. Administrative Actions – Penalties for noncompliance with licensing requirements, including written reprimand, written warnings, suspension, summary suspension or revocation of license imposed by the Regulatory Services Section of the Division of Child Development. Administrative Review Decision- the decision made by the State Subsidy Services Appeals Panel that is made after review and analysis of documentation related to an appeal pursuant to this Section. Adoption- is the method provided by law to establish the legal relationship of parent and child between persons who are not so related by birth, with the same mutual rights and obligations that exist between children and their birth parent. The primary purpose of adoption is to help children whose parents are incapable of assuming or continuing parental responsibilities to legally become part of a new permanent family. Adult and Family Services Section – Section of the Division of Social Services which provides oversight of social services programs provided by the 100 county departments of social services to older and disabled adults and their families across the state. Agency- means the Local Purchasing Agency (LPA) or the Division. Agency Error – An agency error exists if one of the following occurs: 1) policies, rules or statutes were not applied correctly, or 2) staff responsible for administering the Subsidized Child Care Program failed to take action on a change when notified by the recipient, other agency staff, or other interested party, or 3) the local purchasing agency failed to take appropriate action such as termination or reduction of services, or 4) a policy requirement was not met, or 5) an ineligible recipient received services or an ineligible provider received payments, or 6) an eligible provider received an underpayment or overpayment. Allocation – State and federal funds distributed to the county department of social services by the Division of Child Development according to a legislative formula.