Page 744

coordinator will follow-up on participants referred back to case management for additional work experience and training. These individuals will be routinely contacted by the job readiness trainer or employment coordinator and given the opportunity to find employment. Any contact with a participant, provider, employer, job readiness trainer, employment coordinator, case manager or eligibility worker must be clearly documented in the client’s case record via the Participant Contact Record (PACR) screen. COMPONENT MONITORING The case managers and job readiness trainers are responsible for monitoring participants’ attendance and progress in assigned work activities and taking timely actions to complete and close components. JAWS system edits help case managers and job readiness trainers in performing these monitoring functions. Non-Paid Work Activities The case manager and/or job readiness trainer are responsible for: 1. Explaining the goal of the TANF Work Program and the purpose of each placement to the participant and component provider.

2. Explaining attendance reporting requirements to the participant and component provider. 3. Providing copies of the appropriate attendance reporting form(s) to the participant and/or component provider in advance of the reporting period. The following attendance forms may be used: Volume III | Chapter 9 MDHS-EA-356, TWP Participant Attendance Report MDHS-EA-356A, Work Program Attendance Report MDHS-EA-356B, TWP Sign-In Sheet MDHS-EA-357A, TANF TWP Declaration of Attendance and Transportation 3. Contacting the participant and/or component provider if the attendance form is not returned on time or is returned incomplete. 4. Recording, in JAWS, the participation data reported by the participant or component provider, by close of business each Tuesday, for the previous week, i.e., scheduled hours, actual hours, hours absent, along with the correct absent code. NOTE: Attendance reported by the participant must be validated (signed off on) by the component provider prior to entering the data in JAWS. NOTE: State Office will allow flexibility in enforcing the weekly stipulation on entering attendance. The case manager must use good judgment when tracking a participant’s progress and scheduling a conciliation. The case manager and component provider will work out a schedule for submitting attendance. If the participant and/or component provider are required to submit attendance data on a weekly basis and the participant or component provider fails to provide attendance reports timely, the case manager will schedule a conciliation. Refer to Chapter 9, Monitoring Attendance, for a detail listing of the reasons why attendance must be 9204 Revised 10 - 01 - 14