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58 The sign-in/out sheets must show the following:
1. Each child's legal first and last name (no nicknames) (as listed on the child care certificate), 2. Full name of the parent/guardian or parent’s authorized representative, 3. Date each child was present or absent, 4. Time the child is signed in with the signature or digital signature of the person signing the child in each day, and time care begins and ends for each child (if providing 24- hour care, a.m. and p.m. must be placed beside the times). Child(ren) must have a signature from a parent, guardian, or authorized representative verifying the attendance of each child on a daily or weekly basis. Electronic attendance systems may be used but must provide a record of date and time of when parents sign their child/children in and out of the child care program. The use of any electronic attendance system must be approved by the MSDH Bureau of Child Care Licensure. Electronic attendance systems will not require a signature. Computer generated spreadsheets are not considered an electronic attendance system and are NOT exempt from signatures.
Sign in/out sheets must be maintained and made available upon request. Refusal to provide sign-in/out sheets upon request to any MDHS staff may result in further administrative investigation and/or sanctions taken against the child care provider.
If sign-in/out sheets are lost or damaged by an unforeseen occurrence such as fire, flood or natural disaster, the child care provider must report the occurrence, and submit evidence to MDHS within ten (10) days of the occurrence. Evidence of the occurrence must include the date and time of the occurrence. The evidence can be submitted by mail, fax, email or in person to MDHS.
In the event of program closure, three (3) years of sign-in/out sheets must be provided to MDHS upon last day of operation. If the sign-in/out sheets are not submitted by the provider, the provider will be in violation of the agreement and can be responsible for all payments issued to the center.
Signatures or digital signatures of staff must be provided on all attendance sheets if staff are signing children in/out.
Child(ren) must have a signature by a parent, guardian, or authorized representative verifying the attendance of each child on a daily or weekly basis. (Electronic attendance systems will not require a signature. Computer generated spreadsheets are not considered an electronic attendance system and are NOT exempt from signatures).