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57 Rule 8.2 Other Fees

CCPP providers may charge reasonable late fees, but they must be published to the public, and in all marketing materials, and must apply equally to CCPP and non-CCPP children.

Copayment fees are the responsibility of the parent and must be collected by the child care provider. All outstanding co-payment fees must be paid to the child care provider before MDHS grants a change of provider request. Upon DECCD approval, copayment collection may be waived if the parent demonstrates emergency circumstances in which the physical, emotional, or mental well-being of the child is threatened and requests the child be relocated to another child care provider. All other fees are between the parent and provider and must be resolved outside of the Child Care Payment Program.

Providers must provide proof of copayment to parents that includes the following:

1. Parent’s name 2. Payment amount 3. Date of payment 4. Child care center’s name 5. Child care provider’s name

Source: 45 CFR 98.45; Miss. Code Ann. § 43-1-2(4), 43-1-4 Revised: August 2025

Rule 8.3 Payment Process

CCPP providers will submit ledgers each month to request payment for services provided. CCPP providers must submit a ledger in the Child Care Payment System (CCPS) to receive payment for child care services rendered to parents. MDHS reimburses providers based on child enrollment with the center rather than attendance, however, all child care providers are still required to maintain a record of accurate attendance and absences on sign-in/out sheets and on daily class rolls for each child. Providers shall retain sign-in/out sheets for a period of three (3) years. Child care providers may utilize a system that captures digital signatures/sign-in and sign-out processes of parents provided that the system has been approved to use by the MSDH Bureau of Child Care Licensure as part of the licensing process. Electronic attendance systems will not require a signature. Computer generated spreadsheets are not considered an electronic attendance system and are NOT exempt from signatures.