Page 47

pg. 42 to those who are not eligible for an SSN. Do not use ITIN documents to verify an individual's Social Security Number. ITINs are not entered into the Social Services Common Area for purposes of assigning a DCN. If the member does not have an SSN, do not add to the Common Area. Pseudo Social Security Number Procedures Advise any household members that do not have a Social Security Number to apply for one with the Social Security Administration at https://www.ssa.gov/myaccount/. Documentation of this application for a social security card must be provided to the Contract Agency. Once the application for a Social Security Number has been documented, a pseudo number for that household member can be assigned. Documentation will consist of a signed and dated statement or SS-5 from the Social Security representative or a Receipt for Application for a Social Security Number (SSA- 5028). Advise the applicant to return the statement, SSA-5028 or copy where it must be retained in the case record and to report the assigned Social Security Number once it is received. If the applicant does not provide documentation within the specified time frame, the application will be denied. There are two exceptions to this requirement:  Applied for or receiving IM services.  If the individual(s) without an SSN has applied for or is active in any IM Program including SNAP or is in Foster Care, a pseudo number will be automatically assigned.  It will be necessary to document the IM status using the IM Participation screen and SNAP is FAMIS and to document foster care status in writing from the Social Service Worker.  If the household member is one year of age or younger from the month prior to the date of the application, a pseudo number will automatically be assigned.  Accept the applicant’s declaration of the child’s birth date. The county office must maintain a list of the assigned pseudo numbers. Assign numbers numerically by county number as indicated in the following example: County #: Sequential # Household Member Applicant Name SSN Clay 024 - X0 – 0001 James Thomas Jim Thomas XXX-01-7048 024 - X0 – 0002 Mae West Shirley West XXX-01-7011 Once a pseudo-SSN has been assigned to an applicant or household member, a NAME SEARCH should be completed the following LIHEAP season to ensure the