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Child Care Assistance Program Policy Manual Issued 05/2023 Case reviews 16.18 See the following CCAP manual chapters for more information: • 5.3 Determine the CCAP Family • 6 Income Eligibility • 6.15 Annualizing Income • 6.15.6 Annualizing Self-Employment Income • 6.18 Income Deductions • 6.21 Family Copayment Authorized hours calculation Common authorized hours errors occur when: • More or less care is authorized than the child was eligible for and is inconsistent with the verification. • Fewer hours are authorized than identified in the employment plan without a reason. • An incorrect child’s school schedule is used. • Documentation of authorized hours calculation in case note is different than the hours shown on the service authorization. Errors occur when the number of hours determined based on the family’s authorized activity, child’s school schedule and provider’s availability are incorrect. Carefully evaluate these factors based on authorizing care policies. Explain in case notes how authorized hours were determined. See the following CCAP manual chapters for more information: • 9.1 Child Care Authorization • 9.1.1 Authorizing Care-Employment • 9.1.1.1 Authorizing Care-Self-employment • 9.1.2 Authorizing Care-Students • 9.1.3 Authorizing Care-School Release Days • 9.1.4 Authorizing Care-Job Search • 9.1.5 Authorizing Care-Employment Plans • 9.1.6 Authorizing Care-Flexible Schedules • 9.1.7 Authorizing Care-Combinations of activities • 9.1.9 Authorizing Care-Multiple Providers • 9.1.10 Authorizing Care-Switching Providers and back-up Providers • 9.1.12 Weekly Authorization to High Quality Providers • 9.1.15 Authorizing care-expedited child care Verifications Common verification errors occur when: • Relationship verification including documentation establishing step-parent relationship is missing. • Self-employment income verification is inaccurate or insufficient. • Work schedule for one or both of the parentally responsible individuals is missing.