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Child Care Assistance Program Policy Manual Issued 11/2021 Responsibility for overpayment 14.3 Step one: Determine who benefited from the overpayment Family overpayments If CCAP paid for more care than the family was eligible to receive, the family benefited. Assign the overpayment to the family except in the situations identified below as provider overpayments. Examples of when overpayments may be assigned to the family include when: • A parent commits an Intentional Program Violation (IPV) and has been disqualified for fraud. See Chapter 13.6 (Disqualification for wrongfully obtaining assistance – Families). • More hours of care were authorized and paid by CCAP than what the family was eligible for because of a family’s actions or errors or a combination of agency error and the family’s actions or errors. See Chapter 9.1 (Child care authorization) and Chapter 9.9 (Determination of payment amounts). • Changes in activity for a Schedule Reporter were not reported and the amount paid by CCAP should have been less. See Chapter 8.3 (Reporting requirements). • A family’s income exceeded 85% SMI during the 12 month eligibility period, and it was not reported. The family was ineligible for CCAP for part of their 12 month eligibility period. See Chapter 8.3 (Reporting requirements). Provider overpayments When the family did not benefit from an overpayment but the provider received more child care assistance than was correct, assign the overpayment to the provider. Examples of when overpayments may be assigned to the provider include when: • A provider commits an Intentional Program Violation (IPV) and has been disqualified for fraud. See Chapter 13.9 (Disqualification for wrongfully obtaining assistance – Providers). • The rates paid by CCAP are higher than what CCAP policy allows because of a provider’s actions or errors or a combinations of agency error and the provider’s actions or errors. See Chapter 9.24 (Provider rates). • A provider does not indicate an absent day for a day when a child did not attend at all. See Chapter 9.15.9 (Care during child absences). • A provider fails to comply with attendance record keeping requirements. See Chapter 11.15 (Provider record keeping). • A legal nonlicensed provider cares for children from more than one unrelated family at the same time. See Chapter 11.9 (Legal nonlicensed (LNL) providers). • A legal nonlicensed provider cares for more total children than allowed or for children outside of the allowed age category limits at any one time. See Chapter 11.9.21 (Legal Nonlicensed Providers – Group Size and Age Limits). • A provider that is not exempt from licensing bills for care outside the terms of their license and/or during a time when they are not licensed. See Chapter 11.3 (Licensed child care providers), Chapter 11.6 (Certified license exempt centers), and Chapter 11.9 (Legal nonlicensed (LNL) providers).