Page 375

Child Care Assistance Program Policy Manual Issued 05/2023  The NETStudy 2.0 user will generate the Applicant Initiated Instruction Form in NETStudy 2.0 and send the form to the legal nonlicensed provider. For instructions on generating the Applicant Initiated Instruction Form, refer to the NETStudy 2.0 LNL and FCC User Manual. When generated, the title at the top of the document is “Applicant Background Study.”  The legal nonlicensed provider will follow instructions on the Applicant Initiated Instruction Form/Applicant Background Study. The form includes a unique provider number.  After the provider has followed the steps in the instruction form, the NETStudy 2.0 user will see the provider in their Not Yet Submitted queue and will be able to resume and submit the study. Consent and disclosure and fingerprint pre-enrollment Study subjects must complete a consent and disclosure and fingerprint pre-enrollment within 14 days of the CCAP agency submitting the study: • If the CCAP agency completes the data entry, upon submission of the background study the study subject will receive two emails. One email will be from DHS to complete the consent and disclosure. The second email will be from the fingerprint and photo vendor to complete the fingerprint pre-enrollment. • If the CCAP agency has the provider complete data entry via the Applicant Portal, the subject will complete their consent and disclosure at the time of initiating their background study. The subject will receive one email from the fingerprint and photo vendor to complete the fingerprint pre-enrollment. There are several resources related to the consent and disclosure and fingerprinting available in NETStudy 2.0 under the Help section. For additional questions, contact DHS Background Studies at dhs.netstudy2@state.mn.us. Include the acronym “ESVM” in the subject line for questions about legal nonlicensed provider background studies. For questions about specific legal nonlicensed provider background studies, include: the provider’s name, CCAP provider ID, provider date of birth, provider address and description of the issue. Entering background studies results in MEC² and registering the provider NETStudy 2.0 background studies results do not transmit to MEC2. CCAP agencies determine how background studies results will be shared between NETStudy 2.0 users and MEC2 provider workers. Provider workers must update the Background Study Window in MEC2 once results are obtained from NETStudy 2.0. A provider registration will auto-deny in MEC2 after pending for 30 days after the “mail date.” The legal nonlicensed provider registration may be approved after the auto-denial if background study results are obtained or other registration requirements are met after the auto-denial. Providers can be registered retroactively from when background study results are received to the date the provider can first be paid for child care services. See Chapter 9.3 (Payments to Providers). Note: It is recommended that the provider worker document all information about background studies in MEC² on the Provider Notes window.