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Child Care Assistance Program Policy Manual Issued 05/2023 Initiating background studies Before a study can be initiated, the legal nonlicensed provider must be entered in MEC2 in order for information to be transmitted to NETStudy 2.0. There is certain minimum information that must be entered in MEC2 to complete the legal nonlicensed provider’s pending registration in order for the provider to transfer to NETStudy 2.0, including 1) provider address and 2) Registration & Renewal window fields. Note: Only the provider’s data is transferred to NETStudy 2.0 from MEC2. Information about other household members who are required to have background studies completed must be obtained through the NETStudy 2.0 applicant portal or Background Study Data Collection Form. If you have questions about NETStudy 2.0, visit the Department of Human Services background studies page or contact DHS Background Studies at dhs.netstudy2@state.mn.us. Include the acronym “ESVM” in the subject line for questions about legal nonlicensed provider background studies. For questions about specific legal nonlicensed provider background studies, include: the provider’s name, CCAP provider ID, provider date of birth, provider address and description of the issue. New legal nonlicensed providers registering with CCAP for the first time • For new legal nonlicensed providers registering with CCAP for the first time, enter preliminary information into MEC2 and set the provider’s registration to status to “pending.” The data will transfer to NETStudy 2.0 overnight, and a study can be initiated by the CCAP agency’s NETStudy 2.0 user within two business days. - It is recommended that agencies use a later date in the “Mailed date” field, such as the date the provider registration is being entered in MEC2, on the Registration & Renewal window to prevent or delay auto-denials to allow time for information to transfer to NETStudy 2.0. Previously registered legal nonlicensed providers with a closed registration status • For previously registered legal nonlicensed providers with a closed registration status, set the provider’s registration status to “pending.” The data will transfer to NETStudy 2.0 overnight, and a study can be initiated by the CCAP agency’s NETStudy 2.0 user within two business days. - It is recommended that agencies use a later date in the “Mailed date” field, such as the date the provider registration is being entered in MEC2, on the Registration & Renewal window to prevent or delay auto-denials to allow time for information to transfer to NETStudy 2.0. Currently registered legal nonlicensed providers at renewal • For currently registered legal nonlicensed providers renewing their background study, information should already be available in NETStudy 2.0 for the CCAP agency’s NETStudy 2.0 user to submit a new study. To complete a background study for these providers and other required household members: - If the CCAP agency completes the data entry:  In NETStudy 2.0, select the legal nonlicensed provider from the Provider dropdown in which the background study subject is to be affiliated.  Complete the data entry using the subject’s data collection form. An email address is required to be entered for the background study subject. - If the CCAP agency has the provider complete data entry via the Applicant Portal: