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Child Care Assistance Program Policy Manual Issued 11/2022 Redetermination process 10.6 Send an information request for specific verifications to the family. This allows the family time to gather and submit verifications that are required at redetermination.

Complete the redetermination process A CCAP agency must begin processing a family’s redetermination within ten calendar days from the date the CCAP agency receives the family’s redetermination form. The following must occur to complete the redetermination process: • Review the completed redetermination form. • Obtain required verifications. Eligibility verifications are required to determine eligibility, while the family’s schedule verifications are required to authorize care. See Chapter 7.6 (Verification – Eligibility Redetermination). • Determine the family’s eligibility for CCAP. See Chapter 4 (Eligibility Requirements). • Notify the family of the eligibility determination. See Chapter 12.3 (Notices to Families). • Notify the family and the provider(s) of the hours of care authorized if the number of hours changes and the copay if the copay changes. See Chapter 12.3 (Notices to Families) and Chapter 12.6 (Notices to Providers). Refer to the MEC² User Manual Redetermination Process in the Case Management and Eligibility section for MEC² procedures. A redetermination processing workflow and flowchart are available to workers on SIR > MEC² > Worker Resources. See Chapter 10.6.3 (Redetermination processing standards) for information about processing the redetermination and Chapter 10.6.8 (Case actions around redetermination) for information about processing other types of case actions around the redetermination. See Chapter 10.6.10 (Redetermination – Reinstatement) for information about processing redeterminations that are completed within 30 calendar days after the case closed for not completing the redetermination. Example – Redetermination period February 28: MEC2 nightly batch job identifies families whose redetermination due date on the Redetermination Window is in 45 days, on April 15. MEC2 sends the Redetermination Cover Letter and Redetermination Packet. MEC2 sends a notice to each provider a family uses that the family’s redetermination is due. March 31: Due date listed on the Redetermination Cover Letter for the family to return their completed redetermination form and required verifications. April 15: MEC2 identifies families whose Redetermination Window is not in Approved Status or “Updates Required” status. For identified cases, MEC2 sends the 15 calendar day notices to terminate benefits to the family and their providers. April 30: For any families not in Approved Status or “Updates Required” status, the family’s case is terminated. May 30: Last day the family can turn in a complete redetermination form and all required eligibility verifications to have their case reinstated.