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Child Care Assistance Program Policy Manual Issued 11/2022 Redetermination process 10.6 The redetermination period begins 45 days before the redetermination due date and ends on the redetermination due date identified in MEC2. What is the redetermination process? Redetermination packet is sent to the family MEC2 generates a cover letter and mails the following forms 45 days prior to the end of the 12-month eligibility period: • Minnesota Child Care Assistance Program Redetermination Form DHS-5274-ENG (PDF) • Notice of Privacy Practices DHS-3979 (PDF) (printed on redetermination form). • Client Responsibilities and Rights DHS-4163 (PDF) (printed on redetermination form). • The Child Care Assistance Program and fraud: Questions and answers for families DHS-3943B (PDF) (printed on redetermination form). • CCAP Change Report Form DHS-4794-ENG (PDF) When a participant requires a redetermination form in another language the CCAP worker will need to print the form from eDocs and mail it directly to the participant. • DHS-5274-HMN Hmong language version • DHS-5274-RUS Russian language version • DHS-5274-SOM Somali language version • DHS-5274-SPA Spanish language version • DHS-5274-VIE Vietnamese language version Redetermination notice is sent to the provider MEC2 generates a provider notice identifying the family’s redetermination due date. It is mailed to all providers with active Service Authorizations for a child in the family. This notice is mailed at the same time the redetermination cover letter and forms are mailed to the family. Review case to identify if additional verifications required MEC² issues an alert when the redetermination packet is sent to the family. Upon receiving the alert, review the case to determine if information known during the 12 month eligibility period requires additional verification at redetermination.

Examples include: • Determine if the family needs to cooperate with Child Support for each minor child in the CCAP family. See Chapter 4.9.12 (Child Support Cooperation at Redetermination). • Determine if a parent needs an education plan approved at redetermination. See Chapter 4.6.6.9 (Education Outside of an Employment Plan).