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Child Care Assistance Program Policy Manual Issued 11/2022 If a child is authorized at a child care center where their parent does not work, but the parent later becomes employed at the center, review the PV107 report. This includes situations where the parent was authorized using job search, education, another employment activity, or the expedited child care activity exemption. If the center is authorized for 25 or more center employees’ children, close the child’s Service Authorization with a 15- day notice. Families can choose another eligible provider for a child whose authorization closes. Center employee leaves of absence If at least one parent works at a DHS licensed child care center, CCAP considers the family a Schedule Reporter. If taking a leave of absence, parents who are center employees must: • Report changes in employment, education or training status (starting, ending, or temporary breaks) within 10 calendar days after the change occurs. • Have their case suspended during the leave, unless the parent: - Has another job or authorized activity; OR - Qualifies for the medical leave policy. See Chapter 9.15.3 (Care during temporary breaks from authorized activities) for more information on continuing authorizations for up to 215 hours during a participant’s medical leave of absence. Parent’s only activity is center employment If the parent’s only activity is employment at a child care center: • Suspend the case, and • Close Service Authorizations for all children in the family with 15-day notice when the parent reports their leave from their job or determine if the parent meets the criteria for up to 215 hours of medical leave. If the parent requests care for their children at the end of the leave when they return to their job at the child care center, generate the PV107 report to determine how many children of center employees are currently authorized. If the number of employees’ children authorized is over 25, deny the family’s authorization using the “Authorized Denied” reason code. Parent has multiple activities If the parent has an activity in addition to center employment, keep the Service Authorization open when the parent reports their leave. • If the parent uses the same provider for all their activities, reduce the Service Authorization with a 15- day notice (unless the parent meets the criteria for up to 215 hours of medical leave) and only authorize enough hours for the activity in which the parent is currently participating. • If the parent uses a different provider for their other activity, keep that Service Authorization open at the same level.

If the parent requests care for their children when they return to their job at the child care center after the leave, generate the PV107 report to determine how many children of center employees are currently authorized. If the number of employees’ children authorized is over 25, deny the family’s authorization.