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Child Care Assistance Program Policy Manual Issued 11/2022 o who is employed by a child care provider for compensation, including contract employees or self-employed individuals; or o whose activities involve the care or supervision of children for a child care provider or unsupervised access to children who are cared for or supervised by a child care provider. Denying Service Authorizations Before authorizing care for any center employees’ children, generate the MEC² report PV107, CCAP Center Employee Report, to determine how many children of center employees are currently authorized. If the number of employees’ children authorized is over 25, deny the family’s authorization using the “Authorization Denied” reason code. Include the following text in the Worker Comment section of the Service Authorization Denial: This provider cannot be authorized to care for additional children of employees at the center (MN Stat 119B.09, Subd. 9a). You are still eligible for the Child Care Assistance Program. You may choose another child care provider. If you need help finding a new child care provider, contact Parent Aware at 1-888- 291-9811 or http://parentaware.org/. Once you choose a new child care provider, call your worker to let them know the new provider’s name, address and phone number. The new provider you choose must be registered with your county before payments can be made. Do not open new authorizations for additional employees’ children until the number of employees’ children authorized falls below 25. Closing Service Authorizations If additional Service Authorizations are approved in error when a center already has 25 or more employees’ children authorized, close the Service Authorization of any child over the limit with a 15-day notice. Terminate the authorization of the child or the children most recently authorized until the center is within the limit of 25 center employees’ children. Example: According to the PV107 Report, a center has 25 children of center employees authorized. On Monday, County A incorrectly authorizes three children of center employees at the center, putting the provider at 28 children of center employees. On Wednesday, County B incorrectly authorizes one child of a center employee, putting the provider at 29 children. County A must close the authorization of these three children as they were most recently authorized and County B must close the authorization of this one child who was most recently authorized. Closing these Service Authorizations with 15-day notice will bring the center back within the 25 child limit. In instances where multiple children from the same family are authorized at the same time and results in the center being over the 25 child limit, consult with the family on which child(ren)’s authorization to close to bring the center within the limit. Example: According to the PV107 Report, a center has 23 children of center employees authorized. Care was incorrectly authorized for four children from the same family at the same time, and the provider now has 27 children of center employees authorized. Two of the authorizations must be terminated to bring the center back within the 25 child limit. Because the four children from the same family were authorized at the same time, consult with the family on which two children’s authorizations they wish to remain open, and close the other two authorizations with a 15-day notice. The family may also choose to have all four of the children’s Service Authorizations closed. Allow the family 15 days to respond to the request. If the family does not respond, care must end for all children with a 15-day notice.