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Child Care Assistance Program Policy Manual Issued 02/2023 Verification – 12-month eligibility period 7.4 - If the authorized activity is education outside an Employment Plan, request verification that the education activity meets the education criteria in the agency’s county and tribal child care fund plan. See Chapter 4.6.6.3 (Job search at application or redetermination). • Move out-of-state. See Chapter 8.1.15 (Changes in residence). • Move to a different county for a family receiving Basic Sliding Fee. - The original county should request address verification, but should not take any negative actions if verification is not received. The new county must have verification prior to issuing a Service Authorization and if verification is not received, the case would be suspended. See Chapter 8.1.15 (Changes in residence) and Chapter 4.24 (Moving between counties). If a family reports a change that would result in case closure, workers must request verification and allow 15 days for the family to return verification prior to initiating case closure. See Chapter 7.1 (Verification due dates). • If verification confirms the family is not eligible, close the case with a 15-day notice of adverse action. • If verification is not provided within 15 days, close the case with a 15-day notice of adverse action. • If verification shows the family is still eligible, follow instructions in Chapter 8.1 (Changes in circumstances). Other changes Changing self-employment income calculation methods Families may change the method of self-employment income calculation at any time within the 12-month eligibility period when the current income calculation does not provide the most accurate assessment of income available to the family. See Chapter 6.15.6 (Annualizing self-employment income) for information about the methods. They must meet verification requirements of the chosen method when changing methods. See Chapter 7.9 (Income verification). Changing self-employment income calculation methods may impact the amount of care that can be authorized. See Chapter 9.1.1.1 (Authorizing care – Self-employment) for information about calculating the amount of care that can be authorized for self-employment and Chapter 9.12 (Authorization changes during the 12-Month eligibility period) for information about impacts during the 12-month eligibility period based on the family’s reporter type. New Spouse Income policy For families who may be eligible for the New Spouse Income policy, request verification of marriage date. If verification of the marriage date is not received, case eligibility is not impacted but all countable earned and unearned income from both spouses is counted. See Chapter 6.6.3 (New Spouse Income policy) for additional information on the New Spouse Income policy. Schedule Reporters Request verification if any of these changes are reported: • Activity changes that would not result in ineligibility but could change the family’s Service Authorization. Changes including, but not limited to: