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Child Care Assistance Program Policy Manual Issued 02/2023 Verification – 12-month eligibility period 7.4 Whether a change needs to be verified and how an activity change impacts the case depends on the family reporting type and the reported change. Agencies should consider the two reporting types (12-Month Reporters and Schedule Reporters) and the reporting and verification requirements during the 12-month eligibility period. See Chapter 8.3 (Reporting Requirements) for more information about a family’s reporting requirements. See Chapter 8.3.6 (Reporting types) for more information about determining a family’s reporting type. You may become aware of changes through: • Family reporting to the CCAP worker or another worker in the agency. • Information reported by other people or agencies. • Upcoming or potential changes the agency has been tracking through MEC2 or other tracking methods. During the 12-month eligibility period, there are some situations where acting on information known to the agency is appropriate. • For example, request information if it is known to the agency that the parent has a permanent end to all authorized activities. You do not need to follow-up on or request verification of changes that were not required to be reported and do not impact eligibility or authorized hours. • For example, you do not need to update cases monthly when the MFIP grant amount changes due to monthly HRF processing. See Chapter 6.15.3 (Annualizing MFIP & Earned Income) and the MEC2 User Manual for instructions on entering reduced MFIP income that has been annualized offline into MEC2. If you become aware of inconsistent information during the 12-month eligibility period, refer to Chapter 7.4.3 (Inconsistent information). All families (12-Month Reporters and Schedule Reporters) Request verification if any of these eligibility changes are reported: • Income change that puts the family’s income over 85% of SMI for their household size. - Request verification of all current income sources, not just verification of the income source that may have put the family over 85% of SMI. - If a family has an income increase and it is unknown if the increase puts the family’s income over 85% of SMI, the worker may send a Memo or Special Letter to the family telling them they must report and verify if the change puts them over 85% of SMI for their family size. If no further information is received, do not take an adverse case action against the family. If it is discovered that the change puts the family over 85% SMI, assess an overpayment from the date of the change. • An authorized activity outside of an Employment Plan at the end of job search outside an Employment Plan . - If the authorized activity is employment, request verification that the employment activity meets the minimum activity requirements at the end of job search outside an Employment Plan. See Chapter 4.6.6.3 (Job search at application or redetermination).