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EAP Policy Manual FFY24 Chapter 2 Applications & Application Processing Page 6 Consent to Share Private Data All EAP household data are protected by the MGDPA. Requirements for release of these data are described in this Act. The MGDPA requires that individuals asked to supply private data about themselves are informed of the following: • The private data that is being requested. • The purpose and intended uses of the requested data by the collecting Service Provider. • Any known consequence from supplying or refusing to supply the private data. • The identity of other persons or entities authorized by state and/or federal law to receive data. The applicant authorizes release of personal data on the application. The application must be signed by the applicant to be effective. You must have the applicant’s explicit permission to share private data with someone who is not specifically described in the statement on the application. Get the applicant’s signature on a separate consent form that meets the requirements of the Act. Types of EAP Applications Commerce will authorize the following: • The State application. • The Recertification application. • The Pre-printed application. The full application includes instructions, the application form, and Privacy Notice and Your Rights and Responsibilities. The State Application The State application is a standardized form providing all information needed from households to determine EAP eligibility. It is designed to allow easy data entry. It includes the instructions, application form and Privacy Notice and Your Rights and Responsibilities. Commerce will mail all Recertification applications and all Pre-printed applications. Applicants not receiving a Recertification Application or Pre-printed application usually receive applications via the “Request for Application” on the eHEAT system. Service Providers may send an application or give an application directly to an applicant in the case of a walk-in or an emergency. Use of the “For Office Use Only” box is determined locally.